Front Office Assistant

Position Summary

Home from college and looking for more than just a summer job? PBACO is offering a paid, hands-on Office Assistant role where you'll contribute to a real healthcare operation from day one.

This is your chance to build a professional resume, develop skills that carry into any career, and get an inside look at how a fast-growing healthcare company runs.

PBACO is seeking a reliable, detail-oriented Office Assistant to support daily administrative and operational functions. This role is ideal for an organized and proactive individual who thrives in a fast-paced, entrepreneurial healthcare environment. The Office Assistant will provide front office support, coordinate administrative workflows, and assist leadership and team members with day-to-day operational needs.

This is a hands-on role requiring professionalism, strong communication skills, and the ability to work independently while maintaining a high level of accuracy and responsiveness.

Key Responsibilities

Front Office & Administrative Support - As our Office Assistant, you'll be a core part of the team:

• Be the face of the office — greeting visitors and handling calls and emails professionally
• Keep leadership organized by managing calendars, scheduling meetings, and coordinating conference room logistics
• Prepare meeting spaces for external visitors, including materials, tech setup, and refreshments
• Support the team with data entry, document prep, and reporting
• Maintain filing systems (digital and physical) and keep office and breakroom supplies stocked
• Jump in on special projects and cross-functional initiatives as they come up
• Handle sensitive information with professionalism and confidentiality

Why Spend Your Summer Here

• Meaningful experience in a growing healthcare company
• Exposure to real operations, leadership, and cross-functional teams
• A professional reference for your resume
• Full-time hours with a consistent schedule so you can plan your summer
• An environment where your work actually matters

Compliance & Confidentiality

• Maintain confidentiality of sensitive information
• Ensure documents and processes are handled in accordance with organizational standards

Qualifications

• Currently enrolled in college (any major welcome — business, health, communications, and similar fields are a natural fit)
• Comfortable with Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
• Organized, dependable, and good with details
• Strong communicator — in writing and in person
• Self-motivated and comfortable working in a fast-paced environment
• Prior office, customer service, or campus organization experience is a plus, but not required