Front Office Assistant

Overview
Our mid-size printing company is seeking a dynamic and detail-oriented Front Office Assistant to join our amazing team!

Duties

• Greet customers and visitors warmly, providing excellent customer service and guiding them to their appropriate sales person, etc.
• Answer incoming phone calls, screen and direct calls to appropriate team members
• Collect mail daily and distribute accordingly
• Process customer invoices in our printing software, collect payments by multiple payment methods, and email invoices to customer contacts as required
• Assist with accounts payable functions; match vendor invoices with purchase orders, review invoices for proper approvals, account coding, maintain compliance with the purchasing policies of the organization
• Contact customers to obtain or relay account information
• Provide additional administrative support as needed

Requirements

• Proper phone etiquette while answering phone
• Good organizational skills and self-motivated
• Accuracy with figures is essential; must be detail oriented
• Understanding of computer software and other office equipment
• Proactive, reliable, and willing to learn and help out where needed
• Understanding of basic accounting principles
• Accuracy with figures is essential; must be detail oriented
• Knowledge of administrative and clerical procedures
• Ability to multi-task and think on your feet
• Ability to prioritize and handle a variety of projects simultaneously
• Required software skills; QuickBooks, Excel, Word, and Outlook
• High school diploma required

Join our team as a Front Office Assistant and be at the forefront of delivering exceptional customer care while supporting the seamless operation of our team. We value energetic professionals committed to making a positive impact every day!

Pay: $15.00 - $18.00 per hour

Work Location: In person