front office assistant

Family Support Care

<div>We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth functioning of the office environment. Your energetic approach and attention to detail will help foster a welcoming atmosphere for clients, visitors, and staff alike. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Duties<ul><li>
Greet visitors and manage front desk responsibilities with professionalism and warmth</li><li>
Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>
Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications</li><li>
Perform data entry tasks accurately, including updating records in QuickBooks and other office management software</li><li>
Support scheduling activities such as calendar management and appointment setting for staff and clients</li><li>
Handle clerical duties like proofreading documents, managing correspondence, and preparing reports</li><li>
Assist with bookkeeping tasks, including invoicing, expense tracking, and basic financial record keeping</li><li>
Manage office supplies inventory and coordinate procurement as needed to ensure smooth operations</li></ul>
Experience<ul><li>
Prior office management or administrative experience in a professional setting is required</li><li>
Demonstrated proficiency with computer literacy tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace</li><li>
Experience with QuickBooks or similar accounting software is highly desirable</li><li>
Strong organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>
Excellent customer service skills with a friendly demeanor and strong phone etiquette</li><li>
Bilingual abilities are a plus to support diverse client interactions</li><li>
Previous experience as a dental or medical receptionist or personal assistant is advantageous but not mandatory</li><li>
Proven ability to handle multiple responsibilities simultaneously while maintaining accuracy and professionalism</li></ul>
Join us in creating an efficient, welcoming office environment where your skills make a real difference! We value energetic individuals ready to contribute their organizational talents and positive attitude every day.</div>

Front Office Assistant

One new creation

<div><h2 class="jobSectionHeader">Description:</h2>
For years, One New Creation has been a trusted name in the moving industry across the United States. What began as a small operation built on hard work and integrity has grown into a dependable, full-service moving company known for consistency, professionalism, and care. 
 
We understand that moving is more than transporting belongings&mdash;it&rsquo;s about protecting memories, respecting timelines, and supporting new beginnings. That philosophy has guided every move we&rsquo;ve completed, whether for families relocating their homes or businesses transitioning to new spaces. 
 
Our longevity is rooted in doing things the right way. We invest in trained crews, proven processes, and quality equipment to ensure each move is handled with precision. From careful packing and secure loading to efficient transportation and thoughtful placement at the final destination, we focus on details that make a real difference. 
 
One New Creation is seeking a professional and detail-oriented Front Office Assistant to join our team in Houston, TX. This role is ideal for someone who enjoys creating positive first impressions, staying organized, and supporting daily business operations in a fast-paced office environment. 
 
As the first point of contact for visitors, clients, and team members, you will play an important role in ensuring the office operates efficiently while providing outstanding administrative support. 
 
Responsibilities 
 
Welcome visitors, clients, and guests with a professional and friendly attitude. 
Answer and direct incoming phone calls and emails. 
Schedule appointments, meetings, and maintain office calendars. 
Manage office correspondence, filing systems, and documentation. 
Maintain reception and common areas in a clean and organized manner. 
Assist with data entry, record management, and administrative tasks. 
Coordinate office supplies and support daily operational needs. 
Collaborate with team members to ensure efficient office workflow. 
 
Benefits 
Competitive Salary: $35,000&ndash;$39,000 annually. 
Career growth and professional development opportunities. 
Supportive and collaborative work environment. 
Skill-building through hands-on training and mentorship. 
Stable full-time position with long-term advancement potential. 
Opportunity to contribute to a growing and purpose-driven organization.
<h2 class="jobSectionHeader">Requirements:</h2>
Qualifications 
 
Excellent verbal and written communication skills. 
Strong organizational and time management abilities. 
Professional appearance and customer-focused mindset. 
Ability to multitask and prioritize responsibilities effectively. 
Attention to detail and problem-solving skills. 
Proficiency with standard office software and computer applications. 
Positive attitude and ability to work both independently and within a team.</div>

Advanced Dermatology & Skin Cancer Specialists

Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to the following:<ul><li>Greeting patients, collect their information, answer any questions, schedule appointments, and verify insurance information.</li><li>Perform general office duties, such as answering telephones, taking dictation, or completing insurance forms</li><li>Secure patient information and maintain patient confidence by completing and safeguarding medical records; completing diagnostic coding and procedure coding; keeping patient information confidential</li><li>Perform other duties as assigned</li></ul>Minimum Qualifications (Knowledge, Skills, and Abilities)<ul><li>High school diploma/ GED; Associates degree in Medical Assisting preferred</li><li>Current Medical Assistant certification (AAMA CMA, AMT RMA, NHA CCMA or NCCT NCMA) required; BCLS certification highly preferred</li><li>Possess an ability to function in a high stress, physically demanding setting</li><li>Knowledge of health care regulations and preventative measures (HIPAA confidentiality, infection spread, etc.)</li><li>Exemplary customer service experience including client relationships and job knowledge</li><li>Excellent oral and written communication skills</li><li>Ability to exercise manual dexterity, control precision and arm-hand steadiness accurately</li><li>Ability to be empathetic with patients; ability to maintain confidentiality</li></ul>Job Type: Full-timePay: $23.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Front Office Medical Assistant

Marriott International

<div>Additional Information 
Job Number26105695 
Job CategoryRooms &amp; Guest Services Operations 
LocationAl Emreef Street, Dubai, United Arab Emirates, United Arab Emirates 
ScheduleFull Time 
Located Remotely?N 
Position Type Management 
<div><div>JOB SUMMARY 
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department. 
CANDIDATE PROFILE 
Education and Experience
<ul><li>High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.</li></ul>
OR
<ul><li>2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.</li></ul> 
CORE WORK ACTIVITIES 
Maintaining Guest Services and Front Desk Goals
<ul><li>Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.</li></ul>
<ul><li>Develops specific goals and plans to prioritize, organize, and accomplish your work.</li></ul>
<ul><li>Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.</li></ul>
<ul><li>Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.</li></ul>
<ul><li>Ensures that regular on-going communication is happening with employees to create awareness of business objectives and communicate expectations, recognizes performance, and produces desired results.</li></ul>
<ul><li>Understands the impact of department&rsquo;s operations on the overall property financial goals and objectives and manages to achieve or exceed goals.</li></ul> 
Supporting Management of Front Desk Team
<ul><li>Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.</li></ul>
<ul><li>Encourages and building mutual trust, respect, and cooperation among team members.</li></ul>
<ul><li>Serving as a role model to demonstrate appropriate behaviors.</li></ul>
<ul><li>Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence.</li></ul>
<ul><li>Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.</li></ul>
<ul><li>Supervises all areas of the Front Office in the absence of the Front Office or Assistant Front Office Manager.</li></ul> 
Ensuring Exceptional Customer Service
<ul><li>Provides services that are above and beyond for customer satisfaction and retention.</li></ul>
<ul><li>Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.</li></ul>
<ul><li>Responds to and handles guest problems and complaints.</li></ul>
<ul><li>Sets a positive example for guest relations.</li></ul>
<ul><li>Empowers employees to provide excellent customer service.</li></ul>
<ul><li>Observes service behaviors of employees and provides feedback to individuals.</li></ul>
<ul><li>Interacts with customers to obtain feedback on quality of product, service levels and overall satisfaction.</li></ul>
<ul><li>Ensures employees understand customer service expectations and parameters.</li></ul>
<ul><li>Interacts with guests to obtain feedback on product quality and service levels.</li></ul>
<ul><li>Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.</li></ul> 
Managing Projects and Policies
<ul><li>Implements the customer recognition/service program, communicating and ensuring the process.</li></ul>
<ul><li>Trains staff and monitors adherence to all credit policies and procedures to reduce bad debts and rebates.</li></ul>
<ul><li>Supervises same day selling procedures to maximize room revenue and control property occupancy.</li></ul>
<ul><li>Supervises daily Front Desk shift operations and ensures compliance with all policies, standards and procedures.</li></ul>
<ul><li>Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.</li></ul> 
Supporting Human Resource Activities
<ul><li>Supports the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.</li></ul>
<ul><li>Solicits employee feedback, utilizes an &ldquo;open door&rdquo; policy and reviews employee satisfaction results to identify and address employee problems or concerns.</li></ul>
<ul><li>Brings issues concerning employee satisfaction to the attention of the department manager and Human Resources.</li></ul>
<ul><li>Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.</li></ul>
<ul><li>Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.</li></ul>
<ul><li>Participates in employee progressive discipline procedures.</li></ul> 
Additional Responsibilities
<ul><li>Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.</li></ul>
<ul><li>Analyzes information and evaluating results to choose the best solution and solve problems.</li></ul>
<ul><li>Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.</li></ul>
<ul><li>Performs all duties at the Front Desk as necessary.</li></ul>
<ul><li>Runs Front Desk shifts whenever necessary.</li></ul>
<ul><li>Participates in departmental meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results.</li></ul></div><div> 
</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
The Luxury Collection Hotels &amp; Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand &ndash; a collection of Europe's most celebrated and iconic properties &ndash; serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler. 
<div>
 
From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale &ndash; a portal to the destination&rsquo;s cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div></div>

Front Office Manager

Landship Engineering and Construction LLC

Front Office &amp; HR Assistant ( Philippines )Company: Landship Engineering &amp; Construction LLC Location: Abu Dhabi, UAE Employment Type: Full-Time Department: Administration &amp; Human Resources Position: Front Office &amp; HR AssistantJob SummaryWe are looking for a professional, organized, and responsible Front Office &amp; HR Assistant to support our daily reception, administrative, and HR activities. The ideal candidate should have good communication skills, basic knowledge of UAE HR procedures, and the ability to handle confidential employee information professionally.Key ResponsibilitiesFront Office &amp; Administration<ul><li>Manage the reception area and welcome visitors, clients, and employees professionally.</li><li>Answer and direct incoming calls and emails.</li><li>Maintain visitor records and coordinate appointments.</li><li>Handle incoming and outgoing correspondence and documents.</li><li>Maintain proper filing and documentation systems.</li><li>Assist with office supplies, stationery, and general administrative requirements.</li><li>Coordinate with management, employees, suppliers, and external parties as required.</li><li>Prepare basic letters, reports, and office documents.</li></ul>HR Responsibilities<ul><li>Assist with recruitment, interview scheduling, and candidate coordination.</li><li>Prepare and maintain employee files and HR records.</li><li>Assist with joining formalities and onboarding of new employees.</li><li>Prepare offer letters, appointment letters, salary certificates, and other HR documents.</li><li>Maintain employee attendance, leave, and timesheet records.</li><li>Assist with payroll-related documentation and salary information.</li><li>Support visa, Emirates ID, medical, insurance, and other employee documentation processes.</li><li>Maintain records of visa and document expiry dates and provide timely reminders.</li><li>Assist in preparing employee-related letters, warnings, confirmations, and other HR communications.</li><li>Coordinate with employees regarding HR policies, documents, and company procedures.</li><li>Maintain confidentiality of employee and company information.</li><li>Perform other HR and administrative duties assigned by management.</li></ul>Requirements<ul><li>Bachelor's degree</li><li>2&ndash;3 years of experience in HR, administration, front office, or a similar role.</li><li>UAE experienced.</li><li>Good knowledge of MS Office, Word, and Excel.</li><li>Good written and verbal communication skills in English.</li><li>Knowledge of UAE labour/HR procedures and visa processes is preferred.</li><li>Professional appearance and positive attitude.</li><li>Good organizational and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Strong attention to detail and confidentiality.</li></ul>Preferred Skills<ul><li>HR documentation and employee record management</li><li>Recruitment coordination</li><li>Attendance and leave management</li><li>Basic payroll coordination</li><li>UAE visa and employee documentation</li><li>Email and telephone communication</li><li>Microsoft Office / Excel</li><li>Filing and document control</li></ul>Salary &amp; BenefitsSalary: AED3000per month Benefits: As per UAE Labour Law and company policy.Key Qualities<ul><li>Professional and presentable</li><li>Responsible and punctual</li><li>Friendly and approachable</li><li>Confidential and trustworthy</li><li>Organized and detail-oriented</li><li>Good communication and interpersonal skills</li></ul>Pay: AED3,000.00 per monthWork Location: In person

FRONT OFFICE CUM HR ASSISTANT

Dr. Jose Ruben Ramirez Family Dentistry

We are looking to hire a personable dental assistant to mainly support the office's front desk duties such as patient appointment scheduling, insurance billing, and other general office obligations such as answering telephones, photocopying, filing, and faxing.The schedule for the position is as follows: Monday, Wednesday, and Friday from 10AM-7PM. Every other Saturday from 9AM-2PM.Front Desk Assistant Responsibilities:<ul><li>Greeting and welcoming patients to the practice.</li><li>Walking patients back to be seated in patient rooms.</li><li>Help manage appointment book with scheduling, rescheduling, confirming, or canceling appointments as needed.</li><li>Call insurances in order to bill for patient treatments completed, check patient eligibility, and routine status checks on preauthorizations.</li><li>Call patients periodically for check ups and follow ups.</li><li>Answer phones.</li></ul>Front Desk Assistant Requirements:<ul><li>High school diploma or GED.</li><li>Proven experience working in a dental office is required.</li><li>Experience in dental practice management software (OpenDental) is a plus.</li><li>Working knowledge of general administrative practices.</li><li>Good telephone etiquette.</li><li>Exceptional organizational skills.</li><li>Excellent customer service skills.</li><li>Bilingual is Spanish and English is required.</li></ul>Job Type: Part-timePay: $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Paid time off</li></ul>Work Location: In person

Bilingual Part-time Front Desk/Dental Assistant

Trinity Health-ND

<div>Position Summary:
The Office Assistant supports daily front-office operations by providing courteous, efficient, and accurate administrative services within the clinic setting. This role greets patients, coordinates registration and scheduling, answers incoming calls, collects payments, and ensures each interaction reflects a high standard of customer service. Working closely with clinical and administrative staff, the Office Assistant helps maintain smooth clinic workflow by keeping records organized, supporting clear communication, and responding effectively to changing operational needs. This position functions within a collaborative, service-oriented team environment and may also provide coverage in other reception areas as needed to support continuity of care and clinic operations.
Key Responsibilities:<ul><li>
Greet and register patients, verify required information, and process payments in accordance with clinic procedures.</li><li>
Schedule, update, and coordinate patient appointments using electronic scheduling systems to support timely and efficient clinic access.</li><li>
Answer and triage incoming calls, route messages appropriately, and provide clear, courteous communication to patients and staff.</li><li>
Maintain organized front office operations by preparing forms, updating records, managing incoming documents, and supporting daily administrative tasks.</li><li>
Protect patient confidentiality by handling sensitive information in compliance with privacy and organizational policies.</li><li>
Provide cross-coverage in other reception or clinic areas to support continuity of operations during staff absences or high volume periods.</li></ul>
Licenses and Certifications Required:<ul><li>
None</li></ul>
Educational Requirements:<ul><li>
HS Diploma or GED, preferred</li></ul>
Experience Requirements:<ul><li>
Customer service experience or training, required.</li><li>
Preferably six (6) months minimum</li><li>
Experience in a clerical or office setting, preferred</li><li>
Medical terminology knowledge, preferred</li><li>
Experience with computer appointment software, preferred</li></ul>
Special Skills or Training Requirements:<ul><li>
Ability to communicate effectively in person and on the telephone</li><li>
Ability to demonstrate good judgement in handling incoming calls and in person patients efficiently and appropriately</li><li>
Exceptional interpersonal, customer service, problem solving, verbal and written communication and conflict resolution</li><li>
Ability to handle confidential and sensitive information</li><li>
Ability to work in a fast paced environment; working efficiently and multitasking</li><li>
Compliance with all Privacy and Confidentiality Standards per Trinity&rsquo;s policies</li></ul>
Physical Requirements:
The Office Assistant primarily performs work at a computer workstation, requiring frequent sitting with intermittent standing, walking, reaching, and handling of office materials. The role may involve occasional lifting or carrying of light items such as supplies or paperwork. Adequate vision, hearing, and verbal communication skills are essential for interacting with patients, managing phone calls, and completing detailed clerical tasks.
Environmental Requirements:
Work occurs in an outpatient clinic reception environment with routine contact with patients, families, and clinical staff. The role may involve frequent interruptions, moderate noise, and proximity to patient-care areas. Adherence to safety practices, infection-prevention protocols, and confidentiality standards is required when working with patient information and navigating shared clinic spaces.</div>

Office Assistant, Cardiology

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Front Office Assistant

Front Office Assistant

Front Office Medical Assistant

Front Office Manager

FRONT OFFICE CUM HR ASSISTANT

Bilingual Part-time Front Desk/Dental Assistant

Office Assistant, Cardiology