front office assistant

GLOBAL PREPARATORY ACADEMY

<div><h1 class="jobSectionHeader">FRONT OFFICE ASSISTANT</h1><h3 class="jobSectionHeader"> 
MISSION</h3>
Global Preparatory Academy develops compassionate global leaders through a rigorous education program that focuses on hands-on, cultural and Spanish immersion learning opportunities.<h3 class="jobSectionHeader"> 
ABOUT GLOBAL PREPARATORY ACADEMY:</h3>
Global Preparatory Academy (GPA) is a dual-language school dedicated to developing compassionate global leaders through a rigorous, hands-on, cultural, and Spanish immersion education. Our mission is to connect students from diverse linguistic backgrounds in an engaging and nurturing environment. Through bilingual instruction in all core content areas, we foster high levels of bilingualism, biliteracy, and a deep appreciation for other cultures. Our students gain limitless access to global perspectives through critical thinking and experiential learning.<h3 class="jobSectionHeader"> 
POSITION SUMMARY</h3>
The School Front Office Assistant provides essential clerical support to the School Leadership Team and staff. Key responsibilities include performing general office duties, managing receptionist tasks, assisting with student enrollment, and maintaining accurate student records. This role requires a professional and welcoming demeanor, with a focus on delivering excellent customer service through both in-person interactions and phone communication. The Front Office Assistant plays a vital role in ensuring smooth daily operations and a positive experience for students, staff, and visitors.<h3 class="jobSectionHeader"> 
ESSENTIAL DUTIES AND RESPONSIBILITIES</h3><ul><li>
Greets visitors in the building, determines the nature of business, and directs visitors to their destination.</li><li>
Maintain accurate records of all individuals entering and exiting the building by keeping sign-in and sign-out records.</li><li>
Answers telephone to provide information, takes messages, explains school policies, and transfers calls to proper personnel.</li><li>
Follow-up voicemails with emails to appropriate school personnel.</li><li>
Works with Enrollment Coordinator to ensure all required documents are submitted; request records from previous schools as necessary (immunizations, birth certificates, etc.)</li><li>
Facilitates record requests for transferring students.</li><li>
Record and maintain accurate student tardiness via PowerSchool.</li><li>
Maintain and update front office binders, safety procedures, contact lists, and other essential documents.</li><li>
Track all incoming and outgoing mail.</li><li>
Monitors, responds to and distributes incoming communications including U.S. mail, informational flyers, newsletters, notices, staff memos, and other written material.</li><li>
Monitor all outgoing mail and packages.</li><li>
Accepts funds for Before and Aftercare, yearbooks, student activities, etc. and submits to the Finance Manager.</li><li>
Maintains detailed filing systems.</li><li>
Ensure appropriate and up-to-date signage is displayed on front doors.</li><li>
Handles all dismissal announcements.</li><li>
Performs other related duties as assigned by their direct supervisor.</li></ul><h3 class="jobSectionHeader"> 
QUALIFICATIONS &amp; SKILLS</h3><ul><li>
High school diploma or general education degree (GED) and six to twelve months related experience and/or training.</li><li>
Speaks professionally and effectively to families, students, administrators, and other employees of the organization. Bilingualism is preferred.</li><li>
Performs simple, two-digit mathematical calculations using addition, subtraction, multiplication, or division. Performs these calculations related to units of United States currency, basic counting, and record keeping skills.</li><li>
Ability to interpret and execute instructions provided in various formats, including written procedures, verbal directions, and visual diagrams.</li></ul></div>

Front Office Assistant

Hyatt Regency Doha

<div><div>Summary<div>
About Hyatt Regency Oryx Doha
Welcome to Hyatt Regency! One of Hyatt's very first brands of hotels and resorts, Hyatt Regency brings people together and fosters connections at more than 175 Hyatt Regency hotels and resorts worldwide.
The alluringly modern Hyatt Regency Oryx Doha is conveniently located close to Hamad International Airport and just a few minutes away from the heart of the city, the palm-fringed Corniche, National Museum of Qatar and Doha&rsquo;s business district. With its contemporary architecture and warm hospitality, the hotel creates the perfect ambience for business and leisure travelers through stress-free environment designed for productivity and peace of mind with the tools to stay connected and energized.
About the role:
We are currently on the lookout for an experienced Assistant Manager - Front Office to join our team. We are looking for a bright, energetic leader who will be responsible for delivering the brand promise by assisting the Front Office Manager to run successfully the Front Office operations in the hotel, including: Front Desk, Guest Services, Concierge, Club Olympus and Regency Club. You will be playing a key role in delivering a seamless and memorable guest experience in the hotel, having strong accountability for major guest experience functions, with the focus on the exceptional customer service and the ability to improve the bottom line.</div></div><div> 
Qualifications<div>
What we are looking for:
At Hyatt, we care for people so they can be their best. The ideal candidate will the one for who Care comes from a place of empathy and authentic human connection, who cares by truly seeing people and getting to know them as unique individuals so they can design and deliver personal experiences.
Exceptional interpersonal skills showing care and the ability to connect and care for our guests
International experience in luxury hotel brands demonstrating adaptability to a range of cultures and environments
Desire to constantly learn and ambition to grow, setting an exceptional leadership example
Ability to work under pressure
Excellent written and spoken English 

What we are offering:
Competitive tax free salary and benefits
Opportunities for career growth within the global company
Discounted rooms at Hyatt wordwide</div></div></div>

ASSISTANT MANAGER - FRONT OFFICE

Meliá Hotels International

"The world is yours with Meliá" Discover a boundless path at Meliá, where opportunities for growth and development are endless. Immerse yourself in a journey that will take you to work in various countries and to be part of our extensive global family. Discover some of the benefits we offer: <ul> <li>My MeliáRewards: Participate in our exclusive loyalty program, enjoying unique benefits and advantages.</li> <li>My MeliáBenefits: Take advantage of flexible compensation and exclusive discounts on a wide variety of products and services, promoting an active and healthy lifestyle.</li> </ul> Be proud to belong to Meliá as we are proud of you. Your Tasks <ul> <li>Representation of the Front Office Manager and Front Office Assistant Manager</li> <li>Development and introduction of standards at the front office area as well as the subsequent support of the front office team</li> <li>Check-in / check-out as well as the individual greeting and farewell of our guests</li> <li>Close cooperation with all departments for a unique hotel experience</li> <li>Professional presentation of our hotel through active, personal guest and customer contact</li> <li>Advising our guests on the location, facilities and the full range of services on offer</li> <li>Ensuring quality standards</li> </ul> What we are looking for <ul> <li>Experience in a similar role with luxury background</li> <li>High level of English and Arabic or Russian or Spanish</li> <li>A friendly and sympathetic personality</li> <li>Flexibility and motivation</li> </ul> At Meliá we are all VIP Great professionals who make everyday life easier and exceptional. From the junior to the most senior, all of them have unique and important qualities that make working at Meliá an opportunity for constant growth and a passport to create your future wherever you want. Our warmth, proximity and passion for what we do make working at Meliá an unforgettable experience, full of emotional moments and always with the feeling that you belong to a big family where we have people like you, VIP People. At Meliá Hotels International, we are committed to equal opportunities between women and men in the workplace, with the commitment of management and the principles contained in Human Resources policies. We also prioritize disseminating throughout the entire staff a corporate culture committed to effective equality, and raising awareness about the need to act jointly and globally. We promote our commitment to equality and diversity, avoiding any kind of discrimination, especially related to disability, race, religion, gender, or age. We believe that diversity and inclusion among our employees are essential for our success as a global company. Additionally, we support the sustainable growth of our industry through a socially responsible team. In this sense, our motto is "Towards a sustainable future, from a responsible present". Thanks to all our collaborators, we make it possible. If you want to be "Very Inspiring People", follow us on: INSTAGRAM - TIKTOK - LINKEDIN - INDEED - GLASSDOOR Ajman, Ajman Emirate, United Arab Emirates 3 days ago Dubai, Dubai, United Arab Emirates 20 hours ago We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Front Office Supervisor - ME Dubai

MY Construction

Job Summary:The Front Office Assistant is responsible for managing front desk operations, greeting visitors, handling calls, and providing administrative support to ensure smooth office functioning. The role also includes assisting seniors in their assigned tasks efficiently and promptly.Key Responsibilities:<ul><li>Greet and assist visitors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls.</li><li>Handle all incoming and outgoing correspondence and courier services.</li><li>Maintain visitor logs and follow front desk security procedures.</li><li>Assist HR and Admin teams with documentation and filing tasks.</li><li>Maintain and organize front office records and supplies.</li><li>Schedule and coordinate meetings, appointments, and interviews.</li><li>Prepare and manage daily attendance and visitor reports.</li><li>Coordinate with ICT for system access and support requirements.</li><li>Carefully listen to instructions from seniors and perform all assigned tasks quickly, accurately, and in a professional manner.</li><li>Support overall office operations as directed by management.</li></ul>Requirements:<ul><li>Intermediate or Bachelor&rsquo;s degree (preferably in Business Administration or related field).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Presentable personality and professional behavior.</li><li>Ability to multitask, meet deadlines, and follow instructions attentively.</li><li>Prior experience in front office or administrative work is an advantage.</li></ul>Work Hours:<ul><li>9:00 AM &ndash; 6:00 PM (Monday to Saturday)</li></ul>Job Types: Full-time, Internship Contract length: 3 monthsPay: From Rs20,000.00 per monthWork Location: In person

Office Assistant

The Resort at Eagle Point

Location: The Chalets, Eagle Point, OregonPosition Type: Full-TimeReports To: Operations ManagerPosition OverviewThe Chalet Office Administrative Assistant provides administrative, front-office, and basic marketing support to ensure smooth daily operations at our small 12 key lodging, located on a golf course. This role supports guest services, office coordination, and social media support for the hotel, golf course, and on-site restaurant.Key ResponsibilitiesFront Desk &amp; Guest Support<ul><li>Greet guests in person and over the phone; assist with check-in/check-out procedures.</li><li>Respond to inquiries about rooms, hotel amenities, restaurant offerings, golf course details, and local attractions.</li><li>Process reservations, cancellations, and modifications accurately.</li><li>Maintain a clean, organized, and welcoming front desk area.</li></ul>Administrative &amp; Clerical Tasks<ul><li>Manage daily correspondence including phone calls, emails, and internal communication.</li><li>Maintain digital and paper filing systems, records, and reports.</li><li>Assist with invoicing, payment processing, and issuing receipts.</li><li>Prepare and distribute daily schedules, occupancy reports, and documentation.</li><li>Manage office supplies and assist with inventory tracking.</li></ul>Social Media &amp; Marketing Support<ul><li>Maintain and update social media accounts for the hotel, golf course, and restaurant.</li><li>Create and schedule posts highlighting events, promotions, amenities, and daily specials.</li><li>Respond to online messages, comments, and guest reviews in a timely and professional manner.</li><li>Capture and share photos or short videos of property features, activities, and events.</li><li>Collaborate with management to plan monthly content and promotional campaigns.</li><li>Monitor social media metrics and provide basic performance summaries.</li></ul>Operational Support<ul><li>Coordinate with housekeeping, maintenance, and golf course staff regarding room statuses and guest needs.</li><li>Assist with group bookings, golf outings, and event coordination.</li><li>Update room availability, rate changes, and guest accounts in the property management system.</li></ul>Customer Service &amp; Standards<ul><li>Address guest concerns promptly and courteously.</li><li>Uphold confidentiality, safety procedures, and company policies.</li><li>Contribute to a positive and cohesive team environment.</li></ul>Qualifications<ul><li>Prior clerical, administrative, or hospitality experience preferred.</li><li>Familiarity with social media platforms (Facebook, Instagram, TikTok, etc.).</li><li>Strong written and verbal communication skills.</li><li>Proficiency with computers and office software; reservation system experience a plus.</li><li>Strong organizational skills, attention to detail, and ability to multitask.</li><li>Ability to work both independently and as part of a team.</li><li>Flexible schedule including some weekends or holidays.</li></ul>Physical Requirements<ul><li>Ability to sit or stand for extended periods at the front desk.</li><li>Ability to walk &amp; guide guest around property</li><li>Occasional light lifting (up to 20 lbs).</li></ul>Job Type: Full-timePay: $17.00 - $19.00 per hourExpected hours: 30 &ndash; 40 per weekWork Location: In person

Chalet Office Administrative Assistant

International College of Law, Business Administration & Technology

Atlas Group of Institutions is a reputable and student-centric educational organization committed to providing exceptional learning opportunities to our diverse student body. Our institution offers a wide array of academic programs and support services to foster holistic development and academic success. As we continue to grow, we are seeking a dedicated and compassionate Student Counselor cum Administrative Assistant to join our front office team and contribute to the overall success of our students.Job Overview:As the Student Counselor cum Administrative Assistant at Atlas Group of Institutions, you will hold a crucial dual role in providing counseling support to our students while offering administrative assistance to ensure a seamless operation at the front office. Your commitment to fostering a positive and nurturing environment for students will play a pivotal role in enhancing their overall experience at our institution.Responsibilities:Student Counseling:<ul><li>Conduct counseling sessions with students to address academic and career-related concerns.</li><li>Actively listen to students' needs and challenges, offering empathetic and professional guidance to support their growth and success.</li><li>Collaborate with students to develop personalized academic and career plans, setting achievable goals and action steps.</li><li>Provide information and resources on academic programs, course selection, extracurricular activities, and other support services.</li><li>Work closely with faculty, staff, and other counseling professionals to identify and address students' academic and personal needs.</li></ul>Front Office/Administrative Support:<ul><li>Welcome students, parents, and visitors with warmth and professionalism, creating a positive first impression of our institution.</li><li>Provide timely reminder to parents/students for upcoming fees payment and follow up with them regarding the same.</li><li>Handle pettyvcash of the institute and prepare daily Fees Collection Report and Expense sheet.</li><li>Coordinate with the Accounts dept in the preparation of daily Accounts Statement.</li><li>Manage incoming calls, emails, and walk-ins, promptly directing inquiries to the appropriate departments or personnel.</li><li>Maintain accurate and up-to-date student records, schedules, and appointment calendars.</li><li>Coordinate appointments with academic advisors, faculty, and support services as needed.</li><li>Assist in the enrollment process, including admissions, registrations, and student documentation.</li><li>Process administrative tasks related to student records, such as course withdrawals, transcript requests, and graduation applications.</li><li>Provide support to faculty and staff, including photocopying, data entry, and inventory management.</li></ul>Customer Service:<ul><li>Uphold a culture of exceptional customer service, ensuring all interactions with students and visitors are courteous and helpful.</li><li>Respond to student inquiries, concerns, and feedback in a timely and professional manner, escalating issues when necessary.</li><li>Act as a reliable resource for students, offering information on campus events, activities, and available resources.</li></ul>Requirements:<ul><li>Bachelor's degree in related field.</li><li>Proven experience in student counseling, academic advising, or a similar role is advantageous.</li><li>Excellent interpersonal and communication skills, with a student-centered approach to counseling and administrative interactions.</li><li>Strong organizational and administrative abilities, with an eye for detail and efficiency.</li><li>Proficiency in using office software, including Microsoft Office Suite and student management systems.</li><li>Ability to multitask, prioritize responsibilities, and maintain confidentiality.</li><li>Empathetic and patient attitude, supporting students from diverse backgrounds and experiences.</li><li>Positive and professional demeanor, contributing to a welcoming and inclusive campus environment.</li></ul>Job Types: Full-time, TemporaryExperience:<ul><li>student counselor: 2 years (Required)</li></ul>

Administrative Assistant (Front-office)

Paradigm Sport

We&rsquo;re a high-energy, no-ego, client-obsessed training facility, and we&rsquo;re looking for the ultimate first impression. That&rsquo;s where you come in.Paradigm Sport is an athlete training center built for performance&mdash;from youth players to pros, and weekend warriors to everyday go-getters. We specialize in personal training, group classes, sport-specific training, and youth &amp; teen performance programs. We believe athletes lead better lives&mdash;and we created Paradigm to help them get there.We're currently looking for a Front Desk Assistant who thrives in a fast-paced, team-driven environment and brings great energy into every interaction. You&rsquo;ll be the first face our clients see when they walk in the door, and the person who keeps the front-of-house running smoothly.You&rsquo;ll thrive here if:<ul><li>You&rsquo;re naturally warm, welcoming, and great with people</li><li>You take initiative, anticipate needs, and love being two steps ahead</li><li>You can multitask like a pro and stay cool under pressure</li><li>You have a strong attention to detail and pride in doing things right the first time</li><li>You&rsquo;ve got a problem-solver mindset and aren&rsquo;t afraid of tech hiccups or printer jams</li><li>You&rsquo;re excited about being part of a community that prioritizes performance, connection, and growth</li></ul>Not your vibe if:<ul><li>You're easily overwhelmed by juggling multiple tasks or people</li><li>You wait to be told what to do next</li><li>You don&rsquo;t like to get your hands dirty (sometimes literally&mdash;we provide a towel service and are running loads of laundry constantly)</li><li>You think &quot;front desk&quot; means &quot;just answering phones&quot;</li></ul>What you&rsquo;ll be doing:<ul><li>Be the go-to for welcoming clients and setting the tone for their visit</li><li>Support coaches and the Office Manager with daily operations and projects</li><li>Handle class check-ins, phone calls, and client questions with ease and professionalism</li><li>Schedule all appointments and help manage classes bookings</li><li>Keep our training center spotless and running smoothly</li><li>Manage inventory of retail items and office supplies</li><li>Ensure the Paradigm brand and culture is felt the moment someone walks in the door</li></ul>Requirements:<ul><li>Outstanding customer service skills</li><li>Strong communication and organizational skills</li><li>Positive, team-oriented attitude with a &ldquo;pitch-in wherever needed&rdquo; mindset</li><li>Tech savvy and comfortable troubleshooting minor issues</li><li>Flexible availability (some evenings/weekends may be required)</li><li>Bonus points for experience in hospitality, office management, fitness, or retail</li></ul>Job Type: Part-timePay: From $17.00 per hourExpected hours: 10 &ndash; 30 per weekBenefits:<ul><li>Employee discount</li></ul>Ability to Commute:<ul><li>Santa Cruz, CA (Required)</li></ul>Ability to Relocate:<ul><li>Santa Cruz, CA: Relocate before starting work (Required)</li></ul>Work Location: In person

Front Desk Assistant

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