Front Office Coordinator

Job Overview

We are a work-life balanced, family focused law firm that is on track for aggressive growth. Our mission is to be an institution for positive change in the world. We strive toward that goal by supporting community-based businesses, nonprofits, and others that are working hard to promote positive social change in society.

Role Description

We are seeking a highly organized and motivated Front Office Coordinator to join our team. As a Front Office Coordinator, you will perform a variety of administrative tasks and will play a crucial role in supporting the team in providing excellent service to our clients and helping foster a positive and professional atmosphere. The ideal candidate for this position will be someone who demonstrates excellent communication skills, detail-oriented, and possesses a proactive attitude to support daily office functions.

Pay Range: $24.00-$26.00

Key Responsibilities:

• Greet and assist visitors in a professional, welcoming manner.
• Answer and route phone calls; respond to general inquiries.
• Handle mail, packages, and deliveries.
• Complete screening process for potential new clients.
• Schedule and manage appointments, including rescheduling as needed.
• Provide updates to the team on client or project status.
• Maintain clean, organized shared spaces while supporting light office upkeep and occasional events.
• Post pre-approved content to social media accounts (no content creation required).
• Assist with filing basic legal and compliance documents.
• Support the Operations Manager with administrative tasks and projects.
• Assist with other administrative duties as needed to support daily operations.

Requirements:

• Full time, 8:00am-5:00pm; Monday through Friday, no weekends.
• 3+ years of administrative experience.
• Experience in a law firm, corporate office, or professional services environment.
• High school diploma or equivalent required; a degree in business, administration, or a related field is preferred.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent data entry and customer service skills with a professional demeanor.
• Familiarity with cloud-based applications such as Google Drive, Dropbox, or OneDrive.
• Capable of operating office equipment such as printers and scanners.
• Detail-oriented with excellent organizational and time management skills.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to manage multiple priorities effectively and work independently.

Physical Requirements:

• Ability to lift and carry office supplies and equipment (up to 20 lbs.).
• Ability to stand, walk, and bend frequently.

Benefits:

• 11 paid holidays
• Unlimited PTO
• 8 weeks paid parental leave
• Public transportation reimbursements
• Health insurance
• 401k plan contribution

We will review applications on a rolling basis. The interview process will consist of two stages: (1) a 30-minute screening interview via Microsoft Teams; and (2) a 1-hour in-person interview with our Operations Manager and Paralegal.

If you have any questions, please contact Rae Moore at officemanager@apexlg.com.

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

People with a criminal record are encouraged to apply

Application Question(s):

• Do you have experience working in a law firm, corporate office, or professional services environment?
• Can you work onsite Monday through Friday, 8:00am to 5:00pm?

Experience:

• Administrative: 3 years (Required)

Ability to Commute:

• Seattle, WA 98119 (Required)

Work Location: In person