Front Office Coordinator – Electronics Manufacturing

Job Overview

Surface Mount Solutions is a fast-growing electronics manufacturing company specializing in quick-turn and high-reliability PCB assembly. We are looking for a Front Office Coordinator who is detail-oriented, organized, and excited to work in a fast-paced technical environment.

This position plays a vital role in supporting our quoting, purchasing, and documentation workflows. You will work closely with management, engineering, and production teams to keep information flowing smoothly and professionally.

Key ResponsibilitiesDocument & Administrative Support

• Format, edit, and prepare customer documentation (BOMs, drawings, quotes, purchase orders, compliance documents, etc.).
• Maintain organized digital files and ensure data accuracy across systems.
• Assist with creating templates, forms, and polished customer-facing documents.

Quoting Support

• Assist in preparing quotes for PCB assembly projects.
• Review and format customer BOMs for accuracy and consistency.
• Gather component pricing and lead-time information from distributors.
• Coordinate with management on final quote submission.

Purchasing Support

• Assist with purchasing electronic components, hardware, and materials for production.
• Communicate with suppliers to confirm availability, pricing, and delivery schedules.
• Track orders and update internal systems with current status.
• Ensure timely delivery of all materials needed for assembly builds.

Front Office & Customer Interaction

• Answer phones, greet visitors, and support overall front-office operations.
• Provide friendly, professional communication with customers and vendors.
• Support various administrative tasks as needed.

Qualifications

• Strong attention to detail and high accuracy in data entry.
• Proficiency with Microsoft Office (Excel, Word) and general computer literacy.
• Excellent written and verbal communication skills.
• Ability to stay organized and manage multiple tasks in a fast-paced environment.
• Experience in electronics, PCB assembly, or component purchasing is a plus but not required.
• Prior office, admin, quoting, or purchasing experience preferred.

What We Offer

• Competitive pay based on experience.
• A supportive team environment with opportunities to learn and grow.
• Exposure to a wide range of electronics manufacturing processes.
• Stable, long-term career potential.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person