Front Office Coordinator for a Commercial Real Estate Brokerage

POSITION OVERVIEW:

We are seeking a professional, proactive Front Office Coordinator to support the Office Manager in our busy boutique commercial real estate firm. This role goes beyond front desk responsibilities and requires someone who is organized, adaptable, and eager to contribute to the overall efficiency of the office.

The Front Office Coordinator is the first point of contact for agents, clients, and visitors and plays a vital role in maintaining a professional, organized, and welcoming office environment. This position requires a calm, polished demeanor, strong organizational skills, and the ability to manage multiple administrative responsibilities with efficiency and attention to detail.

In addition to front desk duties, the Coordinator provides direct support to the Office Manager and assists with operational, marketing, and clerical projects as needed to ensure the office runs smoothly and effectively.

KEY RESPONSIBILITIES:

Front Office & Client Experience

• Greet agents, clients, and visitors in a warm, professional manner
• Answer and direct incoming calls promptly and courteously
• Maintain a consistent and attentive presence at the front desk
• Prepare conference rooms and refreshments for meetings as needed
• Open and close the office daily

Administrative & Office Operations

• Manage incoming and outgoing mail and deliveries
• Maintain organization and presentation of the lobby, conference rooms, break room, and shared spaces
• Monitor office inventory and order supplies as needed
• Ensure printers, copiers, and workspaces are stocked and operational daily
• Assist agents with clerical tasks including printing, document formatting, scheduling, and basic research
• Perform data entry and database population tasks with accuracy
• Oversee and coordinate daily email campaigns

Office Manager & Marketing Support

• Provide direct administrative support to the Office Manager
• Take initiative to identify opportunities to improve efficiency and organization within the office
• Assist with marketing materials and email communications
• Oversee daily email campaigns

REQUIREMENTS & QUALIFICATIONS:

• Proficiency in Microsoft Office Suite, particularly Excel
• Experience with Constant Contact, WordPress, Canva, Adobe Suite and Google Calendar is highly desirable
• Strong organizational skills with the ability to prioritize and multitask
• Excellent verbal and written communication skills
• Professional, positive demeanor and ability to work effectively with a variety of personalities
• Self-starter mindset with a willingness to take ownership beyond assigned tasks

WORK SCHEDULE & EXPECTATIONS:

• Monday–Thursday, 8:30 AM–5:00 PM and Fridays 8:30 AM - 4:00 PM (consistent availability required)
• Professional/Business casual attire required
• Bright, positive energy and a customer-focused attitude are essential

Pay: $43,000.00 - $45,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person