Front Office Executive

Key Responsibilities:

• Greet and welcome clients, visitors, and guests with a positive, professional attitude.
• Manage the front desk, answer and direct phone calls, emails, and messages promptly.
• Handle visitor registration, issue visitor badges, and maintain security protocols.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Maintain a tidy and organized reception area, ensuring a welcoming atmosphere at all times.
• Assist in administrative duties such as filing, data entry, courier handling, and document management.
• Coordinate office supplies and inventory, ensuring necessary items are always in stock.
• Support HR, accounts, and other departments with routine administrative tasks.
• Handle incoming and outgoing correspondence and deliveries.
• Maintain confidentiality of sensitive information and adhere to company policies.

Requirements:

• Bachelor s degree or diploma in any discipline.
• Excellent verbal and written communication skills in English (knowledge of Arabic is an added advantage).
• Professional appearance and positive attitude.
• Proficient in MS Office (Word, Excel, Outlook) and basic office equipment.
• Strong organizational and multitasking abilities.
• Customer-focused, approachable, and able to handle high-pressure situations with composure.
• Attention to detail and commitment to confidentiality.

Experience:

Minimum 3 year in a front office/reception/admin role. Prior experience in interiors, real estate, or a customer-facing environment in Dubai is a plus.