Front Office HR Coordinator

Company Overview

Maxwell Roofing & Sheet Metal, Inc. is one of the most highly respected commercial roofing contractors in Middle Tennessee, specializing in commercial roofing solutions since 1956. We offer excellent pay, a terrific culture, monthly employee grill outs, raffles, awards ceremonies, and gifts to show appreciation for our team. If you desire a position with an amazing culture, and have a small business mentality to do whatever needs done to get the job done, this is the opportunity for you!

Summary

The Front Office HR Coordinator is a dual-focused role that combines responsibilities of maintaining the front office and supporting the operations staff and Human Resources (HR) Department. This position requires a mix of administrative and HR-related tasks, including managing the front desk and office areas, greeting visitors, and assisting with HR functions such as onboarding and maintaining consistent employee records.

Responsibilities

• Maintain reception, kitchen, and storage areas free from clutter
• Answer phones, manage correspondence, greet visitors, and handle incoming / outgoing mail & packages
• Maintain inventory to established par levels for various items (Office & Party supplies, Promotional giveaways, Client gifts, Apparel)
• Assist CEO as needed with various marketing needs
• Plan various Company Events (Christmas, Summer kick-off, Monthly luncheons)
• Provide Sales Event Support (Golf Tournaments, etc.)
• Employee Recognition Status + Awards upkeep
• Assist Controller with various Filings & Reports distributed and filed according to established deadlines
• Retrieve Annual MVR’s on all company drivers
• Onboarding and Offboarding Employees
• Employee device issuance & upkeep in MDM systems (MS In Tune, Verizon)
• Payroll assistance to include the setup of employees in various systems & applications, timekeeping maintenance and collection of various approvals
• Assist with various Recruiting activities, to include events coordination where needed
• Maintain & update various company calendars; coordination & reporting of usage/trainings/testing (PTO, Toolbox Talks, PSW training, Drug Free Workplace)
• Assist with Employee Benefits Administration & Reconciliation
• Paylocity Super User - identifying ways to maximize utilization & incorporate full functionality of various HR tracking tools for reviews, KPI’s, 1-2-1’s, onboarding, offboarding etc.
• Additional responsibilities as required

Requirements

• Bi-Lingual (Written & Verbal Fluency in English / Spanish)
• Excellent verbal and written communication abilities (Teams experience preferable)
• Experience with Paylocity (automations) a HUGE plus!
• Pleasant, dependable and punctual
• Basic data entry skills, with STRONG Attention to detail and accuracy
• Basic Excel skills
• Independent organizational and time management skills
• Background in HR & Payroll preferred

If you are ready to join company with tremendous growth potential and terrific culture that values customer relationships and operational excellence, we invite you to apply for the Front Office HR Coordinator position at Maxwell Roofing & Sheet Metal, Inc. today!

Job Type: Full-time

Pay: $22.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• Human Resource: 1 year (Preferred)
• Front Office: 3 years (Required)
• Paylocity: 1 year (Preferred)

Language:

• Spanish and English Fluently (Required)

Ability to Commute:

• Nashville, TN 37207 (Required)

Work Location: In person