Front Office Receptionist/Assistant

Overview
We are seeking a dynamic and friendly Front Office Receptionist/Assistant to be the welcoming face of our organization. This role is vital in creating a positive first impression for visitors, clients, and staff while ensuring smooth daily operations. The ideal candidate will be energetic, highly organized, and possess excellent communication skills. You will handle a variety of administrative and clerical tasks, manage multi-line phone systems, and support office management activities to keep our workplace efficient and professional.

Responsibilities

• Greet visitors, clients, and staff warmly, directing them appropriately and ensuring a professional reception experience
• Operate multi-line phone systems with confidence, providing exceptional customer service and accurate message-taking
• Manage appointment scheduling and calendar coordination for staff
• Perform data entry, filing, and document proofreading to maintain accurate records and support administrative functions
• Handle incoming correspondence, emails, and inquiries promptly while maintaining confidentiality
• Support office management duties including supply inventory, organization of files, and maintaining a tidy reception area

Experience

• Prior experience working in an office environment or as a receptionist is highly preferred
• Demonstrated proficiency with computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to multitask efficiently in a fast-paced setting
• Excellent phone etiquette with experience managing multi-line phone systems and providing customer support
• Bilingual abilities are a plus to effectively communicate with diverse clients and visitors
• Clerical experience involving data entry, proofreading, filing, and general administrative support is desirable
• Personal assistant or office management experience that includes calendar management and time management skills will be advantageous

Join us in creating an inviting atmosphere while supporting our team’s operational success! This paid position offers an exciting opportunity to develop your administrative skills within a vibrant workplace environment.

Pay: $18.00 - $25.00 per hour

Benefits:

• Employee discount
• Professional development assistance
• Vision insurance

Ability to Commute:

• Newport Beach, CA 92660 (Required)

Work Location: In person