Full-Charge Bookkeeper

Location: Hybrid – Princeton, NJ
Type: Full-Time
Reports To: Managing Director

About Us

Dale Carnegie Training has been a global leader in professional learning and development for over 100 years. We partner with organizations to strengthen leadership, communication, and human performance, helping teams operate more effectively as they grow and evolve.

We help people become inspiring leaders and communicators so they can make a difference in the world.

Position Overview

The Full-Charge Bookkeeper will own the day-to-day financial operations of the business, including bookkeeping, billing, collections, payroll coordination, benefits administration support, and monthly financial reporting.

This is a hands-on individual contributor role reporting directly to the Managing Director. The right candidate will bring strong attention to detail, financial discipline, and the ability to operate independently in a growing business environment.

Key Responsibilities

Accounting & Bookkeeping

• Manage all day-to-day accounting in QuickBooks Online
• Maintain general ledger accuracy
• Perform bank and credit card reconciliations
• Track deferred revenue and project-based income
• Calculate and report franchise fees
• Ensure proper expense categorization and documentation
• Support monthly close process and financial statement preparation

Billing & Collections

• Generate accurate client invoices
• Coordinate billing schedules tied to training delivery and contracts
• Manage unique billing arrangements, including special invoicing procedures for certain clients and programs
• Monitor accounts receivable
• Proactively follow up on outstanding invoices
• Communicate professionally with client finance departments
• Support cash flow visibility and collections discipline

Payroll & Benefits Administration

• Process and reconcile payroll through ADP
• Manage SIMPLE IRA contributions
• Oversee health insurance deductions and payments
• Track PTO and compensation adjustments
• Maintain employee compensation and benefits records

Coordination & Reporting

• Prepare monthly financial reports for the Managing Director
• Support budgeting and cash flow tracking
• Coordinate financial reporting requirements with other Dale Carnegie locations
• Ensure compliance with NJ and federal requirements
• Work with external CPA for tax filings and year-end documentation

Process Improvement

• Improve financial systems and internal controls
• Document accounting procedures
• Identify efficiencies in billing, collections, and reporting

Qualifications

• 5+ years of bookkeeping or accounting experience
• Experience as a full-charge bookkeeper preferred
• Strong proficiency in QuickBooks Online
• Experience with ADP payroll systems
• Strong billing and collections experience required
• Working knowledge of basic GAAP principles and financial reporting
• Comfortable working directly with leadership
• High attention to detail and accountability
• Ability to operate independently

Ideal Candidate

• Organized, disciplined, and highly detail-oriented
• Clear communicator
• Comfortable managing billing conversations with clients and following up on outstanding invoices
• Practical and solutions-oriented
• Enjoys working in a small business environment with direct ownership of the accounting function
• Interested in long-term stability and impact

Compensation

• Salary: $70,000
• Health insurance
• SIMPLE IRA with employer contribution
• Paid time off
• Hybrid work flexibility

Job Type: Full-time

Pay: $70,000.00 per year

Benefits:

• 401(k) matching
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: Hybrid remote in Princeton, NJ 08540