Full-Charge Bookkeeper (30 hrs/week)

Description:

The Bookkeeper will serve as the accounting backbone for all three CMC entities, handling transactional accounting, accounts payable and receivable, bank reconciliations, month-end close, and financial statement preparation. This is an in-house role of approximately 30 hours per week, replacing a previously outsourced bookkeeping function. The ideal candidate is detail-oriented, experienced with QuickBooks Online and QuickBooks Desktop, and comfortable working independently across multiple entities.

Key Responsibilities

Accounts Payable

• Upload vendor invoices to BILL.com inbox on a weekly basis
• Process inbox — create bills and route for approval
• Maintain vendor records as needed
• Track and enter W-9 forms

Accounts Receivable

• Process customer invoicing, including sales requiring revenue recognition
• Apply customer payments on a weekly basis
• Produce collection emails and follow-up communications as needed
• Review outstanding invoices and monitor collection actions weekly

Banking, Cash & Credit Cards

• Download and post bank activity into accounting software on a monthly basis
• Download and post credit card activity into accounting software monthly
• Reconcile all bank accounts monthly
• Reconcile all credit card accounts monthly

Month-End Close

• Prepare and post monthly journal entries
• Prepare balance sheet reconciliations and workpapers for all balance sheet accounts
• Complete month-end close by the 20th working day of the following month
• Prepare Massachusetts quarterly sales tax filings for residential program based on taxable sales in QuickBooks

Financial Reporting

• Prepare monthly financial statements (Balance Sheet and Statement of Income) for all three entities
• Prepare year-end financial statements, workpapers, and supporting schedules for the income tax preparation team
• Liaise with the external tax team and respond to questions

Annual Filings

• Prepare annual Forms 1099-NEC and 1099-MISC and e-file with the IRS using standard templates
• Coordinate with external tax professionals on annual filings

Day-to-Day Accounting Support

• Provide ongoing support for accounting questions, transaction recording, and account reconciliation across all three entities
• Serve as the primary point of contact for accounting-related inquiries from management

Requirements:

Required

• 5+ years of bookkeeping or accounting experience, preferably across multiple entities
• Proficiency in QuickBooks Online and QuickBooks Desktop
• Experience with BILL.com for accounts payable processing
• Strong knowledge of accounts payable, accounts receivable, bank reconciliation, and month-end close
• Experience preparing financial statements (Balance Sheet, Income Statement)
• Familiarity with 1099 preparation and e-filing
• High attention to detail and ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills

Preferred

• Familiarity with multi-entity accounting and inter-company transactions
• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• Experience with sales tax filings