Full-Charge Bookkeeper & Administrative Coordinator

Job Summary
The Southwest Riverside County Association of REALTORS® (SRCAR®) supports and empowers real estate professionals through education, advocacy, and community leadership. Our facilities rents event space, host meetings, classes, and events and operate a real estate store serving members across the region.

We are seeking a detail-oriented and highly organized Full-Charge Bookkeeper & Administrative Coordinator to join our team. This is a vital, dual-function role that combines full ownership of the accounting cycle with light administrative support across departments. You will be responsible for all aspects of financial record-keeping — including payroll, accounts payable and receivable, bank reconciliations, compliance filings, and financial reporting — while also providing essential operational support to the CEO, Events Director, and Facilities Coordinator. The ideal candidate is technically proficient, self-directed, and comfortable working collaboratively in a fast-paced, mission-driven environment where accuracy, transparency, and proactive problem-solving are valued every day.

Responsibilities

- Manage full-cycle bookkeeping using QuickBooks, ensuring accuracy in journal entries, general ledger maintenance, and account reconciliations

- Ensure all accounts are reconciled monthly, verifying account balances and identifying discrepancies promptly

- Oversee accounts payable and receivable processes, including invoice processing, payment scheduling, and collections; collaborate with the membership and billing department on AR reporting

- Prepare and analyze financial statements in accordance with GAAP, including balance sheet reconciliations and general ledger accounting to maintain precise financial records

- Prepare monthly financial packages for the Finance Committee, including statements, budget-versus-actual comparisons, and supporting schedules

- Process payroll accurately and on time through ADP, with a strong understanding of wage garnishments, voluntary and involuntary deductions, and proper 401(k) contribution and employer matching treatment

- Prepare and file sales tax returns accurately and on time

- Prepare and submit nonprofit raffle filings and manage annual raffle reporting requirements

- Manage all annual compliance filings including business property taxes, business licenses, permits, and other required regulatory filings

- Prepare all documentation required by the accountant for annual tax preparation and ensure timely, organized delivery

- Prepare all documentation required for the annual audit and serve as the primary point of contact for external auditors

- Assist with budgeting activities, financial report writing, and financial analysis to support organizational decision-making

- Manage vendor relationships, invoicing, purchase orders, and accurate expense coding

- Handle billing for member dues, event registrations, and store transactions

- Maintain meticulous records of all financial transactions and ensure data integrity across accounting platforms

- Support light administrative functions including ordering and picking up office and operational supplies as needed

- Assist the Events Director with food and catering orders, event supply sourcing, and on-site event setup

- Book travel for staff and leadership as requested

- Assist the CEO with Board of Directors (BOD) paperwork and related documentation

- Open, sort, and redirect incoming mail to the CEO, CFO, and appropriate staff

- Oversee event space rentals for both SRCAR® locations, including managing contracts, billing, and the rental calendar

- Work with the Facilities Coordinator to ensure accurate inventory tracking and purchasing, coordinate annual building permits, manage maintenance and warranty follow-through, and ensure event rental coverage is in place

Requirements

- Minimum 5 years of proven full-charge bookkeeping experience, preferably within a corporate, nonprofit, or association environment

- Strong proficiency in QuickBooks (Desktop or Online); QuickBooks Pro Certification strongly preferred

- Solid understanding of GAAP principles, double-entry bookkeeping, account reconciliation techniques, and financial reporting

- Demonstrated ability to perform bank reconciliations, journal entries, general ledger accounting, and accurate account analysis

- Strong background in payroll processing through ADP or a comparable platform, including working knowledge of wage garnishments, voluntary and involuntary deductions, and 401(k) contribution and employer matching treatment

- Experience with sales tax filings, nonprofit compliance filings, business license renewals, business property tax filings, and other annual regulatory requirements

- Experience preparing financial packages or reports for Finance Committees, leadership, or board-level audiences

- Strong Excel and spreadsheet skills for financial analysis and reporting

- Excellent organizational skills with the ability to manage multiple priorities and deadlines independently in a fast-paced environment

- Strong communication skills for preparing clear financial reports and collaborating across departments, with vendors, and with leadership including the CEO and CFO

- Comfortable handling a blend of accounting and light administrative support responsibilities

- Ability to perform 10-key data entry accurately

- Experience in an association, nonprofit, or real estate environment a plus

Join us in a role where your expertise will directly impact our organization’s efficiency and success! We value ykrazy motivated professionals committed to excellence in both finance management and administrative support.

Pay: $30.00 - $35.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Paid training
• Professional development assistance
• Vision insurance

Application Question(s):

• What are the debit and credit accounts used to record a payroll entry processed through ADP?
• What are the debit and credit accounts used to record the employer's portion of a 401(k) match?
• Your home zip code?
• Do you have a reliable personal vehicle and valid auto insurance?

• Are you willing to undergo a driver's background check as a condition of employment?
• What are the debit and credit accounts used to record a sales tax liability after collecting sales tax from a customer?
• Briefly describe your month-end close process from start to finish.
• Do you hold a current Quickbooks Pro Advisor Certification?

Experience:

• Full Charged Bookkeeping through Balance Sheet: 5 years (Required)

Work Location: In person