Full-Charge Bookkeeper (In-House)

About Irvine Valley Veterinary Hospital, Inc.

At Irvine Valley Veterinary Hospital, we believe exceptional patient care starts with an empowered and compassionate team. We foster a supportive, solution-driven culture where every team member is trusted to lead, go above and beyond, and always strive to find a way to help.

We offer complete veterinary care across two Irvine locations: a 24/7 emergency hospital and a dedicated primary care hospital. Our expert team, which includes a veterinary criticalist, provides lifelong care for all pets—including canines, felines, pocket pets, and exotics. As the only provider in Irvine with pet transport services, we are committed to making quality care accessible to every client.

Our mission is guided by our core values: innovation and continuous improvement. We strive to create better results for pets, cultivate strong relationships with clients, and build a more connected, compassionate community.

Job Summary

Join our dynamic administrative team as a detail-oriented and experienced Bookkeeper. This critical role supports both our IVVH Primary Care and IVVH Emergency & Critical Care facilities, requiring a minimum of three years of general bookkeeping experience and one year of verified full-charge bookkeeping responsibilities. This position is on-site only to meet company needs and is not eligible for remote work.

The ideal candidate will possess a strong background in accounting and bookkeeping, with expertise in managing financial records, reconciling accounts, and utilizing various accounting software. As a bookkeeper, you will play a vital role in maintaining accurate financial data, supporting our operational efficiency, and ensuring compliance with accounting standards.

Key Responsibilities:

• Maintain accurate and up-to-date financial records using accounting software such as QuickBooks Online or similar platforms.
• Keep financial records and documentation organized digitally using Google Workspace applications.
• Perform bookkeeping functions in Quickbooks Online; document sourcing, transaction validations, vendor and check setups.
• Validate and track accounts receivable (AR) and accounts payable (AP), ensuring accurate records, timely payments and collections.
• Generate and analyze PIMS (Practice Information Management System) reports forearnings validation and financial analysis.
• Prepare journal entries for various financial transactions while ensuring adherence to GAAP (Generally Accepted Accounting Principles).
• Perform full bank and credit card reconciliations
• Reconcile general ledger accounts regularly to verify accuracy and completeness of financial data.
• Support budgeting activities by analyzing financial data and preparing reports for management review.
• Conduct account analysis and balance sheet reconciliation to maintain the integrity of financial statements.
• Track and remit sales tax on applicable retail product sales
• Assist with payroll processing, including reviewing wages, deductions, and tax filings when applicable.
• Assist with resolving client invoicing discrepancies, processing client refunds, resolving chargeback claims, and coordinating with various payment method vendors and platforms.
• Provide administrative support for financial projects and initiatives, including preparing reports and documentation for audits.
• Coordinate and initiate communications with external financial professionals
• Perform clerical duties such as filing, emailing, copying, scanning, organizing, and meeting note-taking.

Core Accounting & Technical Skills:

• Full-Charge Bookkeeping: Expertise in general ledger, double-entry bookkeeping, journal entries, account reconciliation, and account analysis.
• Compliance & Reporting: Strong knowledge of managerial and corporate accounting principles and GAAP standards, with excellent attention to detail in financial report writing and record-keeping.
• Software Proficiency: Proficient in QuickBooks (or similar) accounting software.
• Data Entry: Ability to perform efficient 10-key data entry.
• Preferred: Prior experience with payroll processing and tax compliance.

Qualifications & Experience:

• Certification (Preferred): QuickBooks Pro Advisor or Pro Advisor Advanced certification.
• Education (Preferred): College degree or coursework in Accounting, Finance, or Bookkeeping.
• Industry Experience (Preferred): Experience working within a veterinary or animal care setting.

Professional Attributes:

• Independence: Proven ability to work independently to meet deadlines, goals, and objectives.
• Work Ethic: Highly driven, innovative, takes initiative, and demonstrates strong commitment to honesty and integrity.
• Communication: Exceptional verbal and written communication skills with a friendly, positive, and supportive demeanor.
• Adaptability: Excellent skills in prioritizing tasks and excelling in a fast-paced environment.
• Technology: Advanced computer skills, including proficiency in Microsoft Office Suite and Google Workspace applications.

Benefits:

• Competitive compensation
• Flexible schedule and hours

Job Type and Schedule:

• 15 to 20 work hours per week (Part-time, with the possibility of transitioning to a full-time role)

Ability to Commute or Relocate:

Irvine, CA 92618 (Required)

Work Location: In person

• IVVH Emergency and Critical Care (Address: 14980 Sand Canyon Ave. Irvine CA 92618)

How to Apply

Please submit your resume and a brief cover letter explaining why you are the right fit for the IVVH Primary Care and Emergency/ Critical Care Team through the Indeed platform. We look forward to reviewing your application!

Join our team to make a meaningful difference in the lives of pets during their most critical moments while advancing your career within a supportive and innovative environment!

Irvine Valley Veterinary Hospital is an Equal Opportunity Employer.

Pay: $27.00 - $31.00 per hour

Experience:

• Bookkeeping: 3 years (Preferred)
• Double entry bookkeeping: 1 year (Preferred)

License/Certification:

• QuickBooks Pro Advisor or Pro Advisor Advanced certification (Preferred)

Work Location: In person