Full-Charge Bookkeeper & Office Manager | Construction

True North Construction (TNC) is a well-established, boutique high-end residential building and remodeling firm based in San Rafael, serving Marin County's most discerning clients. We are seeking an experienced, self-directed Full-Charge Bookkeeper & Office Manager to serve as the financial and operational backbone of our office.

This is a full-time, 100% in-office W-2 position. You will work directly with the company Principal and our outside CPA team. This role is not remote, fractional, or contract — we are looking for a dedicated long-term team member.

About the Role

This is primarily a bookkeeping role — approximately 70% of your time will be spent owning TNC's financial operations end-to-end. The remaining 30% is office management: keeping daily operations running smoothly, supporting the Principal, and serving as the professional anchor of a busy construction office. The right person for this role genuinely thrives in both areas and brings a self-starter mentality to everything they do.

You will have a high degree of day-to-day autonomy. The company Principal is in the office approximately half the time — which means this role requires someone who doesn't need to be managed, takes initiative, and keeps things moving without being asked.

Planned Transition: Our outgoing bookkeeper will remain available through July 2026 for knowledge transfer and onboarding support. You will not be walking in cold.

Core Responsibilities

Bookkeeping & Finance (70%):

• Own the full daily accounting cycle in QuickBooks Online — A/P, A/R, bank and credit card reconciliations, journal entries, and general ledger maintenance
• Prepare monthly P&L statements and Balance Sheets; maintain clean, accurate books for handoff to our outside CPA
• Execute construction job costing — track project budgets against expenditures and manage client progress billings
• Administer weekly payroll and subcontractor payment workflows
• Handle tax tracking and basic compliance reporting

Office Management & Administration (30%):

• Serve as the professional face and voice of the office — phones, mail, and vendor relations
• Maintain subcontractor compliance documentation: W-9s, Certificates of Insurance (COIs), and Lien Waivers/Releases
• Keep project files organized and office operations running smoothly
• Support the Principal with scheduling, logistics, and daily administrative workflows

What You're Walking Into

The day-to-day transaction records are current and well-maintained. There is some balance sheet reconciliation work to be addressed upon onboarding — a defined, manageable project for a competent bookkeeper, and something our outgoing bookkeeper will walk you through directly.

Compensation & Benefits

• Salary: $80,000 annually (Full-Time W-2)
• Schedule: Monday–Friday, 100% in-office, San Rafael
• PTO: 2 weeks accrued PTO (begins after 90-day period) + Paid Holidays
• Health: Monthly health insurance stipend provided via QSEHRA
• Growth: Joining a growing firm with expanding operations and a long-term commitment to building a complete benefits package

Required Qualifications

• Minimum 3–5 years of full-charge bookkeeping experience, ideally in a small-business setting
• Advanced, working proficiency with QuickBooks Online — non-negotiable
• Solid grasp of general ledger accounting, debits/credits, P&L and Balance Sheet reconciliation
• Proven ability to work independently and manage competing priorities without close supervision
• Construction, real estate, or design-build experience is a strong plus, not a hard requirement
• Exceptionally organized, discreet with financial data, and comfortable context-switching throughout the day

Screening Questions (please answer when applying):

• This role is 100% in-office in San Rafael, Monday–Friday. Does your commute allow for this?
• Do you have independent experience preparing and reviewing P&L statements and Balance Sheets in QuickBooks Online?
• Do you have any experience with construction-specific documentation such as lien waivers, subcontractor COIs, or job costing?

Principals only. Recruiters please do not contact.

Pay: $80,000.00 per year

Benefits:

• Health savings account
• Paid time off

Application Question(s):

• Do you have independent experience preparing and reviewing P&L statements and Balance Sheets in QuickBooks Online?
• Do you have any experience with construction-specific documentation such as lien waivers, subcontractor COIs, or job costing?
• This role is 100% in-office in San Rafael, Monday–Friday. Does your commute allow for this?

Experience:

• Full-Charge Bookkeeping: 3 years (Required)

Work Location: In person