Full Charge Bookkeeper/Office Admin

The full charge bookkeeper position will manage accounts payable, accounts receivable, payroll processing, and monthly bank and credit card reconciliations. The ideal candidate will have strong organizational skills, a solid understanding of construction-related accounting processes, and the ability to work independently.

Key responsibilities

Accounts Payable

-Process vendor invoices and subcontractor bills, ensuring accuracy and proper coding to jobs and cost categories

-Maintain vendor records and manage payments

-Resolve discrepancies and respond to vendor inquiries

-File annual 1099s

Accounts Receivable

-Prepare and issue customer invoices and progress billings

-Track receivables and follow up on outstanding balances

-Maintain accurate customer account records

-Coordinate with project managers to ensure timely and accurate billing

-Request COIs and set up new customer accounts as needed

Payroll

-Process bi weekly payroll for all employees

-Verify timesheets, job cost allocations, L & I codes, and approve hours

-Maintain payroll records and ensure compliant with federal, state, and local regulations

-Track and submit Certified Payroll reports

-Handles payroll tax filing. This includes all state and federal tax filings

-Coordinate information needed to health insurance, sick pay, vacation pay, and other payroll benefits

General Accounting

-Maintain accurate and organized financial records

-Prepare supporting documents for audits, financial reviews, and tax returns

-Track Department of Revenue and City of Bellingham tax due, file, and submit

-Manage annual insurance audit

-Manage safety claims and communicate with L & I

HR

-Onboard new employees

-Manage employee records

Office Admin

-Answer phones as needed

-Order and track office supplies

-Light office cleaning

-Collect mail daily

QUALIFICATIONS

-Associates or Bachelor's Degree in Accounting, Finance, or related field (preferred)

-3-5 years full-charge accounting experience, ideally in construction accounting

-Strong working knowledge of QuickBooks desktop accounting software (REQUIRED)

-Understanding of job costing and construction billing

-Excellent attention to detail and ability to meet deadlines

-Strong communication and problem-solving skills

-Ability to maintain confidentiality and handle sensitive information

Attributes: Self-starter, relations, high integrity, positive, ability to multitask, accurate, timely

Part-time: $28-30/Hr

Benefits:

Health Insurance

Vacation and holiday pay

Retirement plan

Please include cover letter telling us why you think you are a good fit for Crux Concrete.

Pay: $26.00 - $36.00 per hour

Expected hours: 25.0 – 30.0 per week

Benefits:

• Flexible schedule
• Health insurance
• Health savings account
• Paid sick time
• Paid time off
• Retirement plan

Application Question(s):

• What are your pay requirements
• How soon are you available to start
• How many years of experience do you have in construction accounting?

Experience:

• accounting: 3 years (Preferred)

Work Location: In person