Full Time Administrative Assistant

SBMA, a third-party administrator, is an affordable ACA-compliant benefits provider serving thousands of employers. Their goal is to simplify the complexity of providing employee benefits. SBMA is different because of its personal service, speed of implementation, and innovative approach to benefits coverage.

SBMA is currently seeking a Full-Time Administrative Assistant to work at our downtown San Diego office location. The Administrative Assistant (AA) is essential to SBMA's overall business operations and facilitates efficient office operations through a variety of clerical and administrative responsibilities.

We're looking for someone who is proactive, takes initiative, and enjoys owning their work. This individual will become a trusted right hand to the team, helping keep daily operations running smoothly while anticipating needs, solving problems, and ensuring important tasks are completed. The ideal candidate is organized, dependable, resourceful, and willing to jump in wherever needed to support the business.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

• Greeting visitors
• Picking up, sorting, and distributing mail
• General clerical work: maintaining files; sending/receiving professional correspondence; data entry; creating and maintaining spreadsheets
• Office upkeep
• Inventory and supply stocking
• Assistance with planning and facilitating events
• Proactively identify and implement improvements to office processes, organization, and administrative procedures.
• Assist with special projects and other duties as assigned to support business operations.

This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management.

Competencies / Preferred Attributes

• Takes ownership of tasks and follows them through to completion.
• One year of administrative/clerical experience
• One year of customer service experience
• Excellent verbal and written communication skills
• Proficient in Microsoft Office software
• Works independently with minimal supervision and exercises sound judgment.
• Think ahead and anticipate needs rather than waiting for direction.
• Maintains strong organizational skills and effectively manages multiple priorities.
• Keeps projects moving and follows up on action items to ensure completion.
• Demonstrates a team-first attitude and willingly assists wherever needed.
• Identifies opportunities to improve processes and increase efficiency.
• Shows initiative, resourcefulness, and a willingness to learn.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

• Moderate stress due to regular deadlines and daily challenges
• High finger dexterity while typing documents and forms
• Occasionally lift to around 30 pounds.

Job Type: Full-time
Pay: $20.00 - $25.00 per hour

Pay: $22.00 - $25.00 per hour

Work Location: In person