General Affairs

Job Summary
We are seeking an energetic and highly organized General Affairs professional to join our dynamic team. In this vital role, you will oversee a wide range of administrative, office management, and support functions to ensure smooth daily operations. Your proactive approach and excellent communication skills will help maintain an efficient, welcoming, and well-managed office environment. This position offers an exciting opportunity to contribute to the overall success of our organization by handling essential clerical tasks, managing office supplies, coordinating schedules, and providing exceptional customer service.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Maintain a clean, organized reception area and ensure a positive first impression for clients and visitors.
• Handle data entry tasks using computer literacy skills, including updating records in QuickBooks and other office management software.
• Support bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping.
• Coordinate calendar management for executives and staff, scheduling meetings and appointments efficiently.
• Oversee office supplies inventory; order and restock supplies as needed to ensure seamless daily operations.
• Assist with filing systems—both physical and digital—ensuring documents are accurately stored and easily accessible.
• Proofread correspondence, reports, and internal documents to maintain professionalism and accuracy.
• Provide customer support via phone or email; address inquiries promptly with excellent customer service skills.
• Support clerical tasks such as photocopying, faxing, mailing, and organizing documents for various departments.
• Collaborate with team members to improve office procedures and streamline administrative workflows.
• Assist with special projects related to office management or organizational initiatives as assigned.

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications for effective document creation and collaboration.
• Familiarity with QuickBooks or similar bookkeeping software for financial recordkeeping.
• Excellent computer literacy with the ability to perform data entry quickly and accurately; typing speed is a plus.
• Strong phone etiquette skills; experience managing multi-line phone systems is preferred.
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively.
• Experience working as a receptionist or in a medical/dental/medical receptionist role is advantageous.
• Exceptional organizational skills with keen attention to detail; able to prioritize tasks efficiently through effective time management.
• Ability to proofread documents thoroughly for grammar, spelling, and formatting accuracy.
• Demonstrated customer service skills; friendly demeanor combined with professionalism in all interactions.
• Knowledge of office equipment such as printers, scanners, fax machines, and security systems is beneficial.
• Previous experience supporting personal assistants or managing calendars enhances your suitability for this role. Join us as a vital part of our team where your proactive spirit will help create a positive work environment! We value dedicated professionals who thrive on organization, communication excellence, and providing outstanding support across all facets of office administration—all while contributing to our company’s growth!

Pay: $26.00 - $30.00 per hour

Work Location: In person