General Clerk I

GEN CLERK I NGS

About the Role:

As a General Clerk I, you will provide essential clerical support to ensure the smooth operation of our organization. This entry-level position involves various administrative tasks, such as data entry, filing, and assisting with general office duties. You will play a key role in maintaining organized and efficient office processes.

Essential Job Responsibilities:

• Perform general clerical duties, including data entry, filing, photocopying, and scanning documents.
• Assist with the organization and maintenance of physical and electronic filing systems, ensuring documents are accurately labeled, stored, and accessible.
• Answer and direct phone calls, take messages, and provide basic information to callers in a professional and courteous manner.
• Greet and assist visitors to the office, providing directions, information, or assistance as needed.
• Sort and distribute incoming mail and packages to appropriate recipients, and prepare outgoing mail for pickup or delivery.
• Assist with scheduling appointments, meetings, and conference calls, and coordinate calendars for staff members.
• Prepare and edit documents, correspondence, reports, and presentations using word processing and spreadsheet software.
• Maintain office supplies inventory by checking stock levels, ordering supplies, and ensuring timely delivery.
• Assist with basic accounting tasks, such as processing invoices, expense reports, and purchase orders.
• Collaborate with team members to support special projects, events, or initiatives, providing assistance and completing tasks as assigned.
• Follow company policies and procedures, including confidentiality protocols, to ensure compliance with organizational standards and regulations.
• Perform other duties as assigned by supervisors or management to contribute to the overall success of the organization.

Qualifications:

• High school diploma or equivalent.
• Proficiency in basic computer skills, including word processing, spreadsheets, and email.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize tasks and manage time effectively.
• Willingness to learn and adapt to new tasks and responsibilities.
• Ability to work independently as well as part of a team.
• Previous experience in a clerical or administrative role.
• Familiarity with office equipment, such as printers, copiers, and fax machines.
• Knowledge of basic accounting principles and practices.
• Experience with database management or recordkeeping systems.