General Contractor Office Manager

Job Overview/Purpose of Job:

Our Office Manager ensures that the company’s everyday activities run smoothly. The O.M. oversees all operations of the company and provides support for project managers as well as superintendents. The overall goal is to improve the performance, productivity, efficiency & profitability of the company while maintaining morale and the companies guiding principles. Work in support and conjunction with CEO in the care and feeding of the company.

Expectations, Requirements, Tasks & Key Competencies:

Financial

• Review of financial statements & data
• Use financial data to help create cost control measures to improve profitability
• Process bi-weekly project billing and financial documents
• Provide point of contact support for SBA funded projects to banks and clients
• Oversee accounts payable and check distribution
• Collections on balances due
• Bi-yearly review of general ledger
• Conduct, verify, and finalize annual worker’s compensation and general liability audits
• Quarterly and annual federal, state filings, including W2 & 1099 distribution
• Payroll tax payments
• Coordination with CPA for yearly corporate tax filing and documentation
• Maintenance and oversight of QuickBooks Desktop system

Human Resources

• Oversee hiring of all staff including placement of employment advertising
• Maintain, with yearly updates, Employee Manual & enforce all policies there within
• Delegate tasks & accountabilities to Project Managers
• Process bi-weekly payroll, liabilities, 401 (k) transactions
• Maintain payroll records
• Monitor and evaluate performance of staff, support managers with evaluation of their subordinates
• Address issues with staff including disciplinary measures
• Participate and oversee termination of employees
• Foster communication between all staff members
• Oversee benefits packages
• Continued training of administrative support staff

Customer Service/Project Support/Marketing/General

• Negotiation of SBA contracts and agreements
• Generation of Construction Contract for projects
• Maintain and update company website when projects are completed and photos and information can be uploaded
• Handle problems with subcontractors on compliance and billing
• Maintain email system
• Setting up clients into our system of billing and documenting
• Work with company lawyers to actively collect bad debts.
• Assist in the creation of marketing documents including handouts and business cards
• Keeping up to date on changing compliance rules for employment, insurance and commercial construction.
• Keep OSHA manuals up to date and enforce policy for the company’s safety program
• Maintain, update & manage licensures for all municipalities
• Execute required Sales & Use Tax audits as required by municipalities

Qualifications & Experience Required:

· Advanced proficiency in Microsoft Office Suite and Dropbox

· Advanced proficiency in QuickBooks

· Minimum 3 years’ consecutive experience in commercial construction office policies, procedures & functions

· Knowledge and experience in office management

· Excellent communication skills with all levels of staff, clients & subcontractors

· Knowledge of financial and accounting procedures and protocol

· Knowledge of rules, practices & principles of human resources

· Knowledge of project management principles and practices

· Ability to function in high pressure and volatile situations

· Ability to move efficiently and effectively from one task to another

· Conflict management

· Independent decision making skills

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Application Question(s):

• Which QuickBooks application are you familiar with?
• Have you created quarterly & annual compliance filings?

Experience:

• Office management: 2 years (Required)

Ability to Commute:

• Louisville, CO 80027 (Required)

Work Location: In person