General Office Assistant

Job Summary
We are seeking a proactive and organized General Office Assistant to join our dynamic team! In this vital role, you will be the first point of contact for visitors and callers, ensuring smooth office operations and exceptional customer service. Your energetic approach will help maintain an efficient work environment, support administrative functions, and contribute to the overall success of our organization. This paid position offers an exciting opportunity to develop your office management skills while working in a collaborative and fast-paced setting.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records
• Handle filing, photocopying, scanning, and proofreading documents to ensure organization and accuracy
• Support calendar management and schedule appointments or meetings for staff members
• Assist with office management tasks such as supply inventory, mail distribution, and maintaining cleanliness
• Provide clerical support including typing correspondence, updating databases, and supporting bookkeeping activities

Experience

• Previous office experience in administrative or clerical roles is highly preferred
• Strong organizational skills with the ability to multitask efficiently in a busy environment
• Excellent communication skills in English; bilingual abilities are a plus for serving diverse clients
• Demonstrated proficiency in data entry, filing systems, and proofreading documents
• Experience in customer service roles or as a receptionist (medical or dental reception experience is advantageous)
• Knowledge of Google Workspace tools (Gmail, Calendar, Drive) and basic bookkeeping practices
• Ability to manage time effectively while handling multiple responsibilities with attention to detail

Pay is competitive

Pay: $30,000.00 - $50,000.00 per year

Work Location: In person