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Generalist - Finance
- Absence Coverage: Serve as the primary backup for payroll processing, ensuring accurate and timely execution during staff absences and high-volume times.
- System Reconciliation: Perform regular substitute and absence reconciliations (Red Rover). Reconciliation and payment of contracted employment billing (Edustaff)
- Compliance & Reporting: Manage Office of Retirement Services (ORS) reconciliations; reconcile ORS payments, UAAL payments, and handle ORS reporting overflow during peak times.
- Leave Administration: Manage compensated absences, including time-off allocations, rolls, and prorations.
- AP Operations: Serve as the primary backup for accounts payable processing during absences and high-volume times.
- P-Card Oversight: Lead the management and oversight of the district's P-Card program.
- Vendor & Software Support: Manage vendor profiles within the Qmlativ (Q) finance software and oversee the delivery of purchase orders to various departments and buildings.
- Clerical Support: Assist in the preparation of Requests for Proposals (RFPs), including bidding processes and proper posting.
- Cash Flow & Investment Management: Monitor and manage district cash flow to ensure optimal liquidity for ongoing payroll and accounts payable obligations ; assist in operational borrowing processes and ensure district resources are invested in compliance with Board policy while remaining accessible for operational needs.
- Grant Support: Provide backup support for grant reconciliation, compliance, and reporting.
- Asset & Risk Management: Manage fleet and fixed asset records, and submit property/casualty insurance reports to appropriate entities.
- Records Management: Serve as the "Contract Librarian" and oversee general district records management and data entry, including creating new accounts in Qmlativ.
- Workflow Leadership: Act as the lead for workflow management software (currently Frevvo).
- Logistics: Maintain district paper inventory.
- Subject Matter Expert: Serve as the district trainer for finance processes for building secretaries and administrators: first line of support for Finance Software activity and processes.
- Collaboration: Work in a collaborative fashion with building principals, staff, and other district departments.
- Communication: Communicate effectively and diplomatically with students, staff, and the community.
JobID: 2758
Position Type:
Secretarial/Clerical/Secretary/Office Support - 12-Months
Secretarial/Clerical/Secretary/Office Support - 12-Months
Date Posted:
3/2/2026
3/2/2026
Location:
District Administration Center
District Administration Center
Date Available:
ASAP
ASAP
Location: District Administration Center
Reports To: Scott Sawyer, Associate Superintendent of Finance & Grants
Deadline: First consideration to applicants who apply by March 17th - position open until filled
Wage Range: $21.82 to $26.22 - based on experience
SUMMARY: The Finance Generalist is responsible for a wide range of municipal finance activities, providing critical cross-functional support for payroll, accounts payable, and general district finance operations. This role requires a highly organized, detail-oriented individual capable of managing multiple projects and shifting priorities to meet strict deadlines. The Finance Generalist serves as a key administrative resource, ensuring continuity of operations during staff absences and acting as a trainer for district-wide finance processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
Payroll
Accounts Payable & Procurement
General Finance & Operations
Training & Collaboration
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) with 2-3 years of related experience and/or training. Associate's Degree in Business/Accounting/etc. preferred. Possession or ability to obtain a Michigan School Business Officials (MSBO) Business Office Specialist certification within two years of hire.
LANGUAGE SKILL:
Ability to read and interpret documents and procedure manuals. Ability to write routine reports, correspondence, and create how-to manuals. Ability to speak effectively with parents, staff, and students. Demonstrated effective phone etiquette.
MATHEMATICAL SKILLS:
Ability to perform basic math computations including rates, ratios, and percents using whole numbers, common fractions, and decimals.
REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Demonstrated ability to use good judgment in decision-making.
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