GF Manager Head Start ERESA and Budget Compliance

JOB DESCRIPTION

JOB TITLE: GF MANAGER HEAD START ERESA BUDGET & PAY GRADE: PRF 2
COMPLIANCE

DUTY DAYS: 226 FLSA STATUS: EXEMPT DATE REVISED: 06/02/2025 HC

FUNDING SOURCE: THIS POSITION IS PARTIALLY OR FULLY GRANT FUNDED. EMPLOYMENT IS CONTINGENT UPON
AVAILABILITY OF FUNDS.

MINIMUM REQUIREMENTS:

A Bachelor’s degree in Business Administration, Accounting, Finance, Administrative Services, or related field with emphasis
in Business Administration is preferred. Five (5) years of increasingly responsible experience performing work in eligibility,
recruitment, selection, enrollment, and attendance (ERSEA) and budget management is preferred. Three (3) years’
experience working with State and Federal regulated early learning programs, preferably Head Start, working with large
grant funded budgets, and management of processes and systems. Proficiency in Microsoft Office Suite including Word,
Excel, Outlook, Power Point, and databases such as COPA. Bilingual (English/Spanish) speaking, reading, and writing is
required due to the extensive communication with prospective and enrolled families.

JOB PURPOSE AND RESPONSIBILITY:

This position is directly responsible for the overall administration, supervision, coordination, and organization of the ERSEA
function of AISD’s Head Start program, monitoring and accurately reporting budgets, and assisting the Head Start Director
with duties and responsibilities of the office as required. Incumbent will coordinate services with other management
personnel and staff to meet the goals of AISD’s Head Start program to ensure program eligibility, ongoing full program
enrollment, ongoing program recruitment, daily attendance, and maintenance of wait list. Incumbent will assist with other
financial department functions necessary in day-today activities and may assist with the development and maintenance of
the annual budget and long-range budget planning. Incumbent will apply professional expertise and oversight ensuring that
AISD’s Head Start program complies with all applicable regulations and Head Start Performance Standards.

ESSENTIAL FUNCTIONS:

• Develops, organizes, and implements ongoing monitoring and quality assurance systems pertaining to

attendance of children to comply with internal guidelines and federal and state program regulations.

• Evaluates, designs and monitors systems to process enrollment applications, including determination of eligibility

qualifications of children and families; and ensures applications are complete and data is accurately entered into
the COPA database.

management meetings and/or on an as needed basis; maintains systems, databases, files, etc. ensuring security of
data.

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AUSTIN ISD
JOB DESCRIPTION

• Creates and maintains record keeping and reporting policies for waitlists, enrollment, attendance, and timelines;

that inform continuous quality improvement.

• Analyzes community assessment information and facilitates planning efforts to assist in determining program

staff to meet internal guidelines and program requirements; ensures records and data is managed and stored in a
confidential manner.

accordance with AISD policy and legal requirements.

• Provides oversight for student and family record policies and implementation including responding to subpoena and

understand eligibility according to applicable federal regulations and program policies and procedures.

• Perform accounting and financial functions, including preparing monthly fiscal reports and budget and expense

Start Act, Administrative and Cost Principles for federally funded programs, and other funding source requirements,
operational requirements, cost to enrollment model, allowable costs and in-kind or matching contributions.

• Prepare grant revenue and expenditure projections used in budget development and other financial planning

• Provide an exceptional customer experience for all AISD stakeholders with intentional and professional practices

OTHER DUTIES AS ASSIGNED:

Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare
situations driven by need where a team effort is required.

PHYSICAL EFFORT AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform
the essential functions of this job. Work is performed in a normal office, the AISD warehouse, or campus setting with no

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AUSTIN ISD
JOB DESCRIPTION

unusual physical demands or exposure to hazardous situations. This position may require travel to campuses. This position
may involve rare exposure to blood or body fluids. Regular attendance is required for this position.

PERSONAL WORK RELATIONSHIPS:

This position reports directly to the appropriate supervisor of the department. Incumbent has regular contact with
administrators, teachers, and other Austin ISD employees.

The Austin Independent School District provides equal employment opportunities to all employees and applicants for employment and
prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status,
genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal,
state or local laws.