Government Billing Associate (Tucson)

This is not a remote position.

Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving! For over 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All.

We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: www.ccs-soaz.org.

OVERVIEW

Under the direction of the Controller and/or Revenue Manager, responsible for the accurate and timely billing, invoicing, reimbursement tracking, accounts receivable monitoring, and documentation compliance associated with government-funded contracts, grants, and program agreements. Serves as the primary liaison between program staff and funding agencies to ensure services provided by Catholic Community Services are properly documented, billed, and reimbursed. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned.

ESSENTIAL FUNCTIONS

• Prepare, review, and submit invoices, claims, reimbursement requests, and related billing documentation for government-funded contracts, grants, and program agreements.
• Maintain billing schedules and ensure all submission deadlines are met.
• Reconcile billing activity to service records, contract requirements, and financial data; investigate and resolve discrepancies.
• Monitor outstanding receivables and communicate with funding agencies regarding payment delays, denials, adjustments, or other billing concerns.
• Maintain complete and audit-ready billing files, supporting documentation, and correspondence.
• Work closely with programs to obtain documentation necessary to support billing and reimbursement requests.
• Communicate billing requirements, documentation standards, and submission deadlines to program personnel.
• Assist with audits, compliance reviews, monitoring activities, and funding agency inquiries.
• Compile and organize documentation requested by auditors, funding agencies, and management.
• Enter and maintain billing information within accounting systems, agency portals, spreadsheets, and reporting platforms.
• Monitor contract expenditures and reimbursement activity and report concerns to management.
• Assist in the development and maintenance of billing procedures and process improvements to enhance revenue cycle performance.
• Comply with specified mandatory annual training established by funders.
• Attend mandatory meetings.
• May drive personal or agency vehicle on company business.
• May perform other duties as assigned.

MINIMUM REQUIREMENTS

Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources.

• High School Diploma or GED
• Two (2) years of experience in billing, accounts receivable, bookkeeping, government contract administration, or related financial functions
• Experience utilizing accounting software, billing systems, financial databases, and Microsoft Office applications, including Excel
• Proven strong communication skills - oral and written are clear, concise, and organized using appropriate style, grammar, and tone
• Demonstrated attention to detail and ability to manage multiple deadlines

PHYSICAL AND MENTAL REQUIREMENTS

• Work is completed primarily indoors in an office environment
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• Requires constant experience with competing priorities in an occasionally high-stress environment

REGULATORY

• Must be at least 18 years of age
• Valid driver license, proof of insurance, and 39-month motor vehicle report
• Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid)
• Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid)

DESIRED QUALIFICATIONS

• Associate or Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Experience billing government agencies, grants, contracts, or cost reimbursement programs
• Experience working in a nonprofit organization or government-funded environment
• Familiarity with Uniform Guidance (2 CFR Part 200) requirements
• Experience supporting financial, compliance, or single audits
• Experience utilizing Blackbaud Financial Edge NXT or similar accounting systems
• Bilingual in English and Spanish, verbal and written

The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.