Graduate Management Trainee

Executive Business Assistant (High-Potential Role)

We are looking for a high-potential Management Trainee who will work directly with the General Manager to ensure the execution of the company’s strategic priorities, organize the executive agenda, and accelerate operational execution processes.

The purpose of this role is to optimize time management, ensure follow-up of critical actions, and establish a disciplined execution structure across the organization.

Key Responsibilities

• Plan and optimize the General Manager’s daily, weekly, and monthly agenda in alignment with strategic priorities
• Organize all meetings, prepare agendas in advance, and compile relevant documents
• Actively participate in meetings, take structured action notes, document decisions, and follow up on assigned actions
• Prepare executive-level presentations, analytical reports, and decision documents (advanced Microsoft 365 proficiency required)
• Create weekly and monthly management dashboards; regularly report key performance indicators
• Track tasks and project progress of managers reporting to the General Manager; flag delays and risks
• Ensure critical company projects progress according to timeline and provide coordination support
• Convert physical notes and fragmented information into structured digital systems; build a sustainable information flow structure
• Establish and maintain task-tracking systems via Planner, TeamFlect, Outlook, or similar tools
• Leverage AI and digital productivity tools to accelerate processes and identify automation opportunities
• Conduct data analysis when required; prepare concise analytical summaries to support decision-making
• Contribute to internal communication, reporting, and documentation standards
• Protect the GM’s time by prioritizing effectively and minimizing operational distractions

Qualifications

• 0–4 years of experience (high-potential fresh graduates are welcome to apply)
• Degree in Industrial Engineering, Business Administration, Economics, Management Information Systems, or related fields
• Advanced level of English (written and spoken)
• Advanced proficiency in Microsoft 365; strong reporting, analysis, and presentation skills
• Strong numerical and analytical skills; ability to translate data into actionable insights
• Excellent analytical thinking and problem-solving abilities
• Fast learner, practical, and results-oriented
• Detail-oriented and perfection-driven
• Resilient in fast-paced, high-expectation environments
• Strong time management and prioritization skills
• Proactive, takes ownership, and comfortable using initiative
• Clear, structured written and verbal communication skills
• Active user of AI and digital productivity tools (e.g., ChatGPT, automation tools)
• High sensitivity to confidentiality and information security
• Long-term career orientation and growth mindset
• Strong interpersonal communication skills