Grants and Budget Accountant

Description:

Position Title: Grants and Budget Accountant

Supervisory Responsibilities: No

Budget Responsibilities: Yes

Reports To: Senior Accountant

FLSA Classification: Exempt

POSITION SUMMARY:

The Grants and Budget Accountant play a crucial role in the Finance Team. This individual is

tasked with backing various accounting operations, guaranteeing precision in financial documents,

and enhancing the organization's overall financial stability. The position requires working in a

fast-paced environment, adhering to a structured work setting, and meeting deadlines. These duties

include, but are not limited to, managing accounts Receivable/Payable, making general ledger

entries, creating invoices, and reviewing financial transactions.

PRIMARY RESPONSIBILITIES:

1. Prepares accurate and timely monthly and quarterly invoices for funders as well as other

financial and Ensure timely Invoice Submission.

2. Receives grant budgets and sets them up in accounting systems including inputting initial

budgets into Intacct.

3. Perform daily accounting tasks, including but not limited to, accounts Receivable/Payable,

general ledger entries.

4. Logs incoming checks, donations, receipts into Intacct.

5. Prepares and enters assigned month end and closing entries.

6. Performs, monitors, and records all necessary accounts receivables entries; Proactively

follows-up with necessary grantors when payments are late.

7. Assist in the month-end and year-end closing processes, ensuring timely and accurate completion.

8. Monitors budget to actuals for each grant and plan with Senior Accountant grant closeout

functions.

9. Monitors subrecipient and subcontractor contracts and regular invoicing.

10. Maintains organized contract files electronically and hard files.

11. Monitors invoicing and assists during pulling process.

12. Ensure compliance of grants spending with Identity's policies/procedures and donor

rules/regulations

13. Reconcile payment discrepancies and resolve any other issues to maintain the integrity of

financial data.

14. Assists in preparation for grants audits by the granting agencies and the yearly financial

statement audit.

15. Contribute to process improvement initiatives to enhance the efficiency of the finance

department and supports Identity's mission and values. Brings best self to the workplace and shares

ideas and suggestions.

SECONDARY RESPONSIBILITIES:

1. Assist Controller with closing month and year-end files.

2. Performs other duties as assigned, required, or needed.

Requirements:

EDUCATION, EXPERIENCE AND REQUIREMENTS:

• Bachelor's degree in accounting, Finance, or related field or experience working in a non-profit

accounting environment

• Strong computer and database management skills required.
• Experience working with, accounting software (lntacct, QuickBooks Pro) or other Programs.
• Microsoft Word and Excel Proficiency required.
• Experience working with Docuware Document Management System and Bill.com, a plus.

SKILLS AND ABILITIES:

• Bilingual English/Spanish preferred but not required.
• Adept with computers, calculators, photocopier, fax, and other office equipment.
• Organized, learns quickly, compiles, and analyzes data.
• Performs required tasks with appropriate level of technical knowledge.
• Exhibits patience, self-confidence, and ability to build rapport with others.
• Demonstrates strong customer orientation and diffuses situations with minimal disruption by

working cooperatively and finding common ground with others.

• Solid accounting knowledge is required, with a thorough understanding of accounting principles

and financial reporting. The ability to apply generally accepted accounting principles (GAAP) in

daily accounting practices is essential.

• Detail oriented, thorough, and accurate in all work including reconciling, recording

transactions and proofreading.

• Able to prioritize, organize multiple projects, and multi-task to meet deadlines with effective

and efficient use of resources.

• Practices with a strong code of ethics and integrity and fulfills obligations.
• Demonstrates sound judgment in all aspects of job responsibilities.
• Thrives in a fast-paced environment working independently and with a team.

WORK ENVIRONMENT:

• Continuous sitting for prolonged periods, more than two consecutive hours in an 8-hour day

interspersed with mobility.

• Keyboard use of greater or equal to 80% of the workday.
• The ability to lift and move up to l0lbs.