Grants and Contracts Coordinator

Overview
We are seeking a dynamic and detail-oriented Grants and Contracts Coordinator to join our team.The Grants and Contracts Coordinator manages the full lifecycle of a diverse portfolio of grants and contracts, including federal, state, city, private, and foundation funding sources.

This role oversees both pre-award and post-award activities, ensuring compliance with funder requirements, organizational policies, and regulatory standards. The coordinator plays a critical role in supporting programmatic growth, funding sustainability, and operational excellence across the organization. . This position offers an exciting opportunity to contribute to impactful projects.

Responsibilities

Key Responsibilities

Pre-Award (50%)

• Collaborate with Program and Development teams to develop and review:
• Grant proposals
• Service agreements and contracts
• Progress reports
• Prior approval requests and other sponsor deliverables
• Manage internal proposal requirements, establish timelines, and track submissions to ensure timely completion
• Review RFPs and sponsor terms and conditions for submission, acceptance, and award administration
• Partner with Legal to review and approve service agreements and contracts in accordance with internal approval policies
• Incorporate legal edits and manage agreement execution via DocuSign
• Support the Director of Programs in managing the RFP process from bid release to award
• Maintain and update support documentation, including:
• Service contracts and consultant agreements
• Gift acceptance policies
• Fund transfer memos
• Fiscal sponsorship letters
• Track in-kind donations and coordinate with Finance to ensure proper ledger recording

Post-Award (50%)

Award Setup

• Review and process incoming awards and modifications
• Ensure accuracy of grant setup details and budgets

Award Tracking, Monitoring & Reporting

• Track sponsor terms, deliverables, and due dates
• Partner with Finance to prepare Budget vs. Actual reports
• Support submission of financial deliverables to sponsors

Subcontracts

• Coordinate with subcontractors to ensure timely billing, payments, and renewals
• Draft amendments to agreements as needed

Budgeting & Compliance

• Assist with grant-related budget entries in the financial system
• Complete required training and attend relevant meetings to maintain knowledge of agency rules and regulations governing grants
• Provide additional administrative and financial support as assigned

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Vision insurance

Work Location: Hybrid remote in New York, NY 10007