Grants and Contracts Specialist

Grant & Contracts Specialist

Position Overview

The Grant & Contracts Specialist supports the organization’s mission by leading the research, development, submission, and reporting of grant proposals and awards. This role collaborates with programs, finance, and leadership staff to ensure compliance with funder requirements, proper documentation of contractual obligations, and accurate tracking of grant-funded activities. The Specialist also oversees the development and administration of contracts, Memoranda of Understanding (MOUs), Memoranda of Agreement (MOAs), and subcontracts related to grant-funded initiatives.

Key Responsibilities

• Conduct research on federal, state, foundation, and corporate funding opportunities aligned with organizational priorities.

• Maintain a comprehensive grants calendar including submission deadlines, reporting schedules, renewals, and award status updates.

• Draft and submit full grant proposals, including needs statements, program descriptions, objectives, activities, evaluation plans, and supporting documentation.

• Collaborate with program and finance teams to develop accurate budgets and budget narratives.

• Track grant requirements, deliverables, performance measures, and reporting timelines to ensure compliance.

• Draft and submit interim and final grant reports, ensuring alignment with program outcomes and financial expenditures.

• Interpret funder regulations and ensure adherence to grant and contract requirements.

• Prepare, review, and track contracts related to grant-funded activities.

• Develop and maintain MOUs and MOAs with partner organizations.

• Support development and administration of subcontracts, including scope of work, deliverables, and reporting requirements.

• Maintain organized records of all executed agreements, proposals, reports, and correspondence.

• Support preparation for grant monitoring visits, audits, and compliance reviews.

• Facilitate communication between program, finance, and executive leadership regarding funding requirements and deadlines.

Qualifications

• Bachelor’s degree in nonprofit management, public administration, English, communications, or related field preferred.

• Minimum 2–4 years of experience in grant writing, contract administration, or related nonprofit development work preferred.

• Strong writing, research, and organizational skills.

• Ability to interpret grant guidelines and contractual requirements.

• High attention to detail and ability to manage multiple deadlines.

• Familiarity with nonprofit budgeting and compliance principles.

• Proficiency in Microsoft Office and document management systems.

Skills & Attributes

• Excellent grammar, editing, and proofreading skills.

• Strong analytical and organizational abilities.

• Ability to manage confidential information with professionalism.

• Independent judgment and collaborative approach.

• Commitment to mission-driven work and accountability

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person