Grants Compliance Manager of Grants and Sponsored Programs

Location: Westfield, MA Category: Professional/Executive Posted On: Wed Dec 31 2025 Job Description:

Campus Title: Grants Compliance Manager of Grants and Sponsored Programs
State Job Title: Associate Director
Department: Academic Affairs
Job Code: HA6300
FLSA Status: Exempt
Funding: 7115-0100
Bargaining Unit: APA
Job Type: Full-time Permanent
Timeframe: 52 Weeks
Shift: Monday-Friday 9:00am-5:00pm
Regular Days Off: Saturday and Sunday
Supervision Received: Reports to the Executive Director of Grants and Sponsored Programs

Supervision Exercised: None

Salary: $80,000.00-$90,000.00 (Salary to commensurate with education and experience)

General Statement of Duties:

The Associate Director of Grants and Sponsored Programs is responsible for coordinating and supporting post award grant activities at Westfield State University. The Associate Director will facilitate faculty, staff, and administration efforts to manage and monitor resources in support of teaching, scholarship, research, work of discipline-related centers of excellence, and the mission and vision of non-academic programs and offices at the university.

The Associate Director facilitates the management of institutional grants to further the strategic interests of the institution. They are responsible for proactively communicating with faculty, staff, and administration, and partnering with them in the management and completion of proposals which includes budget and reporting to funding agencies. This position is required to maintain records in accordance with state and federal regulations, adhere to Institutional procurement policies and procedures, manage to contractual obligations, review all grant activities and expenses, assist the Executive Director in developing Institutional policies and procedures to ensure contract compliance, and provide guidance to grant recipients and project administrators.

Duties and Responsibilities:
Duties include but not limited to:
Essential:

• Manage post award grants, supporting and enhancing faculty and staff programs in all disciplines, while adhering to state and federal regulations.
• Collaborate campus-wide in aligning faculty priorities, staff needs, the President's vision, and the University Strategic Plan to ensure program activities and research further WSU's goals of providing academic excellence and innovative research opportunities.
• Develop, submit, and maintain grant reporting records such as progress or financial reports as defined or required by the funding agency.
• Provide regular and robust education for the University community on grant management requirements.
• Consult with faculty, staff and administration regarding methodology and compliance with granting agency requirements.
• Work collaboratively with external partners to support the post-award work of grants on behalf of Westfield State University.
• Regularly monitor the status of proposals after submission, providing tracking and follow-up.
• Assist funded project administrators/principal investigators in compiling narrative and financial information to report to government agencies, foundations and corporations.
• Serve as a liaison between grant recipients and the University's Finance Office to assist with appropriate accounting and reporting mechanisms.
• Participate in University committees and activities relating to potential proposals, and to faculty professional development.
• Other duties as assigned.

Job Requirements:

Qualifications:

• Master's Degree or commiserate experience.
• Five years' experience as a higher education professional.
• Experience in administration of sponsored programs.
• Significant experience managing state and federal contracts.
• Understanding of funding agencies' processes and regulations.
• Outstanding communication and interpersonal skills and ability to work effectively with all campus constituencies.
• Professional history of project management, credibility, leadership, creativity and collaboration.
• Familiarity with appropriate computer applications including state and federal grant management portals.

Additional Information:

Salary:

Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the Department of Higher Education's webpage.

Employee Benefits:

Benefits are an important component of an employee's total compensation package.

• Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.
• Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.
• Tuition Waivers & Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.
• Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.
• Additional information regarding employee benefits is available on the University's Benefits & Wellness webpage.

Disability Accommodations

Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.

Background Check

Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.