Grants Management & Proposal Coordinator

We are seeking a highly motivated, polished, and detail-oriented Grants Management & Proposal Coordinator to support our growing team during standard business hours, 9:00 AM to 5:00 PM EST.

This role is ideal for someone who is eager to learn, excited to grow with a small company, and ready to build a long-term career in grants, operations, and proposal support. We are looking for a candidate with strong initiative, a professional demeanor, and the kind of positive, hungry-to-learn energy that thrives in an entrepreneurial environment. The right person will be organized, highly capable with Microsoft Office and modern AI tools, and comfortable managing multiple priorities with accuracy and discretion.

This position will begin as a part-time contract role, with the opportunity to grow quickly into a full-time salaried position for the right person.

Key Responsibilities

• Assist with internal accounting support and administrative financial tracking
• Support proposal writing, editing, formatting, and submission preparation
• Maintain accurate tracking systems for deadlines, deliverables, and reporting
• Provide support for FEMA and EDA grants management activities, including documentation, compliance tracking, and coordination
• Organize records, files, and internal workflows to ensure operational efficiency
• Assist with other grant-related, administrative, and coordination tasks as needed

Qualifications

• Strong proficiency in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint
• Comfort using new AI tools to improve productivity, writing, organization, and workflow management
• Excellent written and verbal communication skills
• Strong attention to detail and a high level of organization
• Professional demeanor and ability to communicate clearly with internal and external stakeholders
• Ability to manage multiple assignments and meet deadlines in a structured work environment
• Experience with grants, proposals, compliance tracking, administrative coordination, or bookkeeping support is a plus

Preferred Traits

• Eager to learn and grow within a small business environment
• Motivated, resourceful, and proactive
• Highly organized and dependable
• Professional in communication, presentation, and follow-through
• Able to handle sensitive information with discretion
• Comfortable wearing multiple hats and supporting a growing team where needs may evolve

Schedule and Growth Opportunity

• Starts as a part-time contract position
• Expected availability during 9:00 AM – 5:00 PM EST
• Strong opportunity to transition quickly into a full-time salaried role
• Excellent opportunity for someone looking to grow with a small company and take on increasing responsibility over time

If you are looking for a position where you can learn, contribute, and grow within a small and ambitious company, we encourage you to apply.

Pay: $25.00 per hour

Work Location: Remote