Grants & Resources Manager, US Programs

The Grants & Revenue Manager contributes to the calling of Medical Teams International by supporting the acquisition of institutional grants and creating standard processes, guidance, tools, and resources to support institutional and grant funding acquisition across the Medical Teams US Program (USP) portfolio. The position includes developing common tools and processes for proposal and grant agreement execution, grant writing and reporting, grant compliance, US Programs, grant knowledge management and coordination. This role is also responsible for monitoring and reporting of non-USP generated revenue sources, including supervision of Medicaid billing and payments, site fees, and individual donations for all USP Programs.

Medical Teams International Calling:

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility, thorough background checks, police clearance, and professional reference check processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Process and Standards Development

• Design, develop or adapt standardized processes and common tools for all aspects of institutional grant management from opportunity vetting, go/no go process, proposal/concept development, partnership and sub award documentation, grant design and implementation, document retention and knowledge management, grant compliance, and award closeout.

• Design and facilitate training and collaboration for program teams on minimum standards, tools, resources, and systems to ensure effective roll-out and utilization of institutional, corporate, and foundation grants.

• Design, develop and facilitate multi-resource tools and processes in collaboration with Finance team to monitor and report on financial health and/or challenges posed by each Program’s monthly income and expenditures, including individual donations, site fees, Medicaid fees, private foundation grants, and corporate gifts.

• Lead and advise program teams on grant acquisition processes, documentation, proposal/report pipeline, and grant compliance, as needed.

Funding Acquisition, Writing and Grant Compliance

• Develop narratives for both general operational support and capacity building.

• In collaboration with the Executive Director and Program Managers, develop multi-year government support aligned with budget goals.

• Research and identify government grant opportunities, specifically focusing on opportunities that build long-term financial stability (i.e. recurring contracts).

• Develop and lead an annual plan for government grants, including timetables, report schedules, prospect identification and associated due dates

• Contribute to and advise on annual workforce plan for USP and support services staff as part of the annual strategic planning process.

• Guide the work with program partners to develop MOU’s and other formalized partnership agreements, including Letters of Support.

• Oversee the work with program partners to discover potential sub-grantee opportunities.

• Monitor program activities and data for contract/grant compliance.

• Write, prepare, and submit quarterly reports per grant contract.

• Liaise with the internal CFR Team regarding required private foundation matches and collaborate in writing CFR grants as needed.

• Inform USP about funding strategies based on industry and donor trends, as requested.

• Develop concept papers, proposals and write grants in collaboration with program teams.

• Work with and provide input for annual budget, focusing on detailed budget narrative.

• Monitor financials for contract/grant compliance, which includes leading monthly meetings on grant implementation & grant financial management for both Oregon and Washington grants.

• Oversee weekly snapshot reports of all revenue and expenditures for each USP Program and provide these updates to Program Managers and USP Executive Director.

• Collaborate with response team staff and institutional donors in early stages of a response to identify donor priorities, as requested.

• Develop strategies for increasing Medicaid reimbursements.

Grants Knowledge Management and Analysis

• Design and/or improve existing systems to enhance collaboration, knowledge management, monitoring and reporting of grant funding and documentation to ensure institutional knowledge and consistent data management.

• Maintain accurate grant and donor data in collaboration with other teams and focal points, to ensure relevant information for monitoring and reporting is reliable, including but not limited to storage of contracts, correspondence, amendments, donor contacts.

• Analyze grant and donor data to support the USP Leadership and conduct regular income analysis, grant forecasting, and funding and donor strategy development.

• Develop relationships between program and government stakeholders via meetings, conferences, and other participatory activities.

• Design and conduct lessons learned activities and quality improvement initiatives to regularly innovate and improve processes, tools, guidance, and systems.

Staff Supervision and Coordination:

• Supervise the Medicaid Billing and Patient Specialist, providing guidance, performance management, and support to ensure accurate Medicaid billing and patient operations.

• Ensure Medicaid billing practices align with grant compliance requirements and organizational financial goals.

• Collaborate with the Specialist to identify opportunities for increased Medicaid reimbursements and improved patient workflows.

Other Duties:

• Commitment to Medical Teams International Calling Statement and Core Values.

• Utilize volunteers when appropriate.

• Additional duties as assigned.

• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.

• Bachelor’s degree in related field.

• Master’s degree in relevant field.

• Minimum 5 years' work experience writing healthcare related government or public institution grants and contracts.
• Experience working with government agencies and representatives in the Health and Human Services sector, the Department of Homeland Security, and local emergency/disaster response agencies and representatives.
• Experience writing and editing grants for clarity and professionalism.

• Knowledge of governmental departments (at all levels of government) to identify funding opportunities.
• Knowledge of government grant administration, including compliance, data reporting, and financial reporting.
• Knowledge and experience with local and regional healthcare systems in Oregon and Washington, including Medicaid and Medicare.
• Ability to supervise and support staff in Medicaid billing and patient services, ensuring alignment with grant and financial compliance standards.
• Knowledge of local disaster response agencies.
• Knowledge and experience in working with marginalized and disenfranchised populations, including culturally specific communities.
• Knowledge of US Government Rules and Regulation requirements, including Grant and Cooperative Agreements, Proposal Development, Subaward Management, and Cost Proposal principles.
• Basic understanding of health systems and the healthcare safety net system.

• Skilled in Microsoft Office, 365 Suite: Teams, Word, Excel, and PowerPoint.
• Skilled with communication software: Teams, Outlook, Internet, CRM (or other database programs).
• Excellent written and spoken English fluency skills.
• Prior use of grants.gov and SAMS systems for USG funding.

• Ability to work flexible schedules and weekends as needed.
• Ability to work collaboratively with a diverse team.
• Ability to remain organized in complex proposal development.
• Ability to work under pressure and meet deadlines.
• Ability to troubleshoot web interface issues with donor portals.
• Ability to communicate proposal plans and deadlines.
• Ability to work 40 hours per week Monday through Friday, with occasional evenings and weekends
  

  
  

• Frequent use of a computer, databases and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computers.
• Frequent communication and exchange of information among colleagues and persons of concern requires the ability to speak, hear, convey, and express oneself.
• Frequent close vision and the ability to adjust focus.
• Occasionally ascends/descends stairs, steps, or ladder
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• The employee must occasionally lift and/or move up to 10 pounds.
• Seldom to occasionally position oneself to stoop, kneel, crouch, or crawl.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

• The noise level in the work environment is usually moderately quiet.
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

• Excellent Medical, Dental, and Vision Insurance
• Flexible work schedule options
• Life insurance & AD&D
• Generous vacation time, sick leave, and up to 12 paid holidays per year
• 401k retirement plan
• Employee Assistance Plan