Grocery - Frozen Foods and Bread Buyer

Grocery Department - Frozen Foods & Bread Buyer

Overview:

Secure the right products at the right time, from the right sources, at the best price to ensure a stellar high quality product mix for the Frozen Foods and Bread (sub) departments at Honest Weight. Make purchase decisions and manage order fulfillment, utilize projected sales volumes to manage ordering and minimize shrink, fulfill special order requests.

Reports To:

Grocery Manager

Status:

Hourly, $20.00/hour, flexible schedule including early morning, late evening, and/or weekend shifts

Job Responsibilities:

Product Mix, Price Image, Purchasing, and Inventory Management

• Actively cultivate vibrant product mix utilizing category management

• Consult with Grocery Manager and Merchandising Manager on bringing in new products, space planning and utilization, fixture selection and product placement

• Work with the Grocery Manager and Merchandising Manager to set pricing to achieve margin goals and maintain a competitive price image

• Assist Grocery Manager in making regular visits to competing stores to participate in price comparison

• Ensure product signage is accurate and up-to-date

• Notify grocery team of new and returning product to ensure accurate stocking

• Continually evaluate and determine optimum sources of supply in conjunction with other buyers

• Make purchase decisions and manage the process for order fulfillment

• Ensure that department products conform to Co-op policy guidelines

• Order sufficient volume to meet demand and allow for abundant displays while minimizing shrink and spoilage

• Calculate and update new prices in POS system in accordance with department margin guidelines

• Seek new sources for products in demand that aren’t available through current distributors

• Negotiate with suppliers, brokers, sales representatives for best prices, terms, quality, and delivery

Stocking:

• Stock displays fully without overcrowding; face items on shelves

• Rotate older stock to front, making space for new stock

• Pull short-date or low quality items and follow established departmental procedures for recording and disposing of them

• Label items accurately with price tags or signs as needed. Report price discrepancies to buyers

Receiving

• Ensure that invoices are reviewed for accuracy, properly coded and submitted to the finance department within 24 hours of when the product is received

• For mis-picks or quality issues, seek credit from suppliers where applicable. Follow up to ensure credit is received

• Assist with deliveries when needed

• In the absence of the Receiver or Manager, check-in and sign for deliveries, including checking product for quality and verifying piece counts and weights

Administrative:

• Monitor departmental financial indicators and use this data to improve ordering

• Work with department managers to set pricing to meet sales, margin goals

• Use IT tools effectively, seeking training if needed. Keep information organized and accessible

• Assist with inventory procedures as needed

• Ensure that grocery recalls are communicated to department managers

Customer Service

• Ensure quick, courteous, enthusiastic responses to customer requests, with staff personally promoting products with samples and serving suggestions

• Actively engage customers and support consultative sales by being knowledgeable about natural foods, nutrition and special diets

• Develop, maintain and promote a robust special order program for our customers

Department Maintenance:

• Keep shelves, coolers, and bins in clean, orderly condition

• Remove cardboard and trash promptly

• Sweep and mop floor

• Monitor cooler and freezer temperatures when working in those areas

• Take organizational responsibility of walk-in freezer

• Report equipment malfunctions/problems to appropriate parties as per departmental procedures

• Use equipment following all appropriate safely procedures

Other:

• Assist in training of staff and member workers in frozen foods

• As needed, guide member workers in prioritizing workflow

• Assist with stocking, cleaning or other duties as assigned by the manager on duty

• Complete special projects as assigned by Grocery Manager

• Seek out training where needed

Perform other tasks assigned by management