Guirguis Law PA - Receptionist

Job description
We are looking for a competent Bilingual Executive Secretary to support high-ranking officials in our
company. You will be the one to organize and maintain the executive’s schedule and assist them by
performing a variety of administrative tasks. Executive secretaries must be quick professionals with great
time-management and multitasking abilities. It is with their diligence and competence in their work that
executives can focus on their managerial responsibilities without worrying for other tasks. The goal is to
contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried
on timely and efficiently.
Responsibilities
 Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
 Attend meetings and keep minutes
 Receive and screen phone calls and redirect them when appropriate
 Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
 Make travel arrangements for executives
 Handle confidential documents ensuring they remain secure
 Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
 Maintain electronic and paper records ensuring information is organized and easily accessible
 Conduct research and prepare presentations or reports as assigned
Skills
 Proven experience as executive secretary or similar administrative role
 Bilingual (Fluent English & Spanish speaker)
 Proficient in MS Office and “back-office” software (e.g. ERP)
 In depth knowledge of office management and basic accounting procedures as well as technical
vocabulary of relevant industry
 Familiarity with basic research methods and reporting techniques
 Excellent organizational and time-management skills
 Outstanding communication and negotiation abilities
 Integrity and confidentiality
 Degree in business administration or relative field

Job Type: Full-time
Salary: $15.00 - $18.00 per hour
Benefits:
 Dental insurance
 Health insurance
 Paid time off
 Vision insurance

Schedule:
 Monday to Friday
Ability to commute/relocate:
 Raleigh, NC 27601: Reliably commute or planning to relocate before starting work (Preferred)
Education:
 Associate (Preferred)
Experience:
 Microsoft Powerpoint: 1 year (Preferred)
 Microsoft Excel: 1 year (Preferred)
Work Location: One location