Head Secretary

Thank you for your interest in our employment opportunities. We invite you to apply to be a part of our dynamic team providing quality educational services throughout Southwest Washington, and other areas of the state. For more information review the NEOGOV Application Guide and Frequently Asked Questions.

General Responsibilities

This job is not a position that is being filled by ESD 112. Candidates for this position will be hired directly by the Stevenson-Carson School District. If you are interested in ESD 112 positions please contact the ESD 112 HR Coordinator, RaeLynn Forcella at raelynn.forcella@esd112.org

General Responsibilites:

The Head Secretary serves as the primary front office lead and plays a critical role in creating a welcoming, organized, and student-centered school environment. This position provides high-level administrative, operational, financial, and communication support to school leadership while serving as the first point of contact for students, families, staff, and community members.
The Head Secretary supports efficient school operations, ensures compliance with district and state requirements, and contributes to a safe, respectful, and inclusive school culture. Responsibilities include: working under limited supervision; exercising independent judgment; providing information and guidance others; managing sensitive financial processes; and operating within established processes and district procedures. The Head Secretary serves as a key member of the school operations team and supports overall school effectiveness.

Assignment: 190 day school year + 9 paid holidays. 7:15 AM - 3:15 pm. Start date as soon as possible.

Salary: $25.96 per hour + education steps if applicable.

Essential Functions/Other Functions

Essential Functions:

• Serves as the primary front office contact, modeling professionalism, warmth, and calm communication in all interactions with students, families, staff, and the community.
• Composes documents and prepares written materials for communicating information to school and district personnel, families, and stakeholder groups.
• Processes documents and materials for the purpose of disseminating accurate and timely information.
• Establishes and maintains routine office and building procedures to ensure compliance with district policies, state regulations, and efficient workflow
• Maintains manual and electronic student and school records in compliance with FERPA and district retention regulations.
• Supports student attendance processes including monitoring attendance, communicating with families, preparing reports, and maintaining accurate documentation.
• Processes student enrollment and withdrawal procedures and maintains accurate records in the student information system.
• Supports PBIS, MTSS, and behavior documentation systems (e.g., referral processing, data entry, tracking systems) to ensure accurate and timely reporting.
• Coordinates building logistics including substitute communication, event scheduling, and family notifications.
• Manages Associated Student Body (ASB) accounts in accordance with district and state guidelines, including receipting, deposits, reconciliations, and financial reporting.
• Handles school funds with accuracy and integrity, including receipting payments, preparing bank deposits, maintaining financial records, and ensuring compliance with internal controls and audit requirements.
• Assists the principal with monitoring and tracking school budgets and building-level expenditures to ensure fiscal responsibility and compliance with district procedures.
• Responds to inquiries from staff, families, and community members in a professional, solution-oriented manner, including navigating sensitive or emotionally charged situations with discretion and care.
• Supports assigned administrative personnel with a high level of autonomy while maintaining alignment with district policies and building procedures.
• Assists with building safety procedures and emergency protocols as needed.

• Performs other related duties for the purpose of ensuring the efficient and effective functioning of the program.

Minimum/Preferred Qualifications & Skills

Minimum Qualifications:

• High school diploma or GED.
• Experience with Microsoft Office programs.

• Bilingual skills (Spanish)
• Experience as a secretary or administrative assistant.
• Experience in a school or education setting.
• Experience working with children and families.
• Experience with financial recordkeeping or account management.
• Experience with student information systems.

Working Conditions/Employment Requirements

Working Conditions:
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing.

Notice of Non-Discrimination
ESD 112 does not discriminate in any programs or activities on the basis of race, religion, creed, color, sex, national origin, marital status, sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained guide dog or service animal by a disabled person. The following individuals have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights compliance Officer: Melissa Kreuder, 360-952-3328, melissa.kreuder@esd112.org
• Title IX Compliance Officer: Wendy Niehaus, 360-952-3574, wendy.niehaus@esd112.org
• ADA/504 Compliance Officer: Jeffrey Niess, 360-952-3529, jeffrey.niess@esd112.org

The above information will be provided in the appropriate language for persons with limited English language skills by contacting the ESD at 360-750-7500.