Head - Supply chain & Logistics

1. KEY RESPONSIBILITIES (KRA)

A. Strategic Procurement (Input Side):

• Sourcing: Lead the procurement of raw materials (Biomass, Organic waste, Minerals) from local aggregators. Negotiate contracts to keep production costs below benchmark.

• Vendor Development: Develop a network of reliable suppliers in UP. Break the monopoly of single vendors.

• Inventory Planning: Ensure the factory never stops due to raw material shortage, but also ensure capital is not stuck in dead stock.

B. Demand Planning & Fulfillment (The Bridge):

• S&OP Leadership: Lead the "Sales & Operations Planning" meet with the Sales Head. Translate sales forecasts into production plans. . Manage regional depots to ensure 24-hour delivery promise.

• Zero Stock-Out: Ensure that our distributors in Bulandshahr/Meerut/NCR never face a "Stock Out" situation during peak season.

• Order to Cash: Streamline the process from Order Booking -> Dispatch -> Delivery -> Payment Collection.

C. Logistics & Distribution (The Movement):

• Fleet Management: optimize the route plan for our fleet (Trucks/Pickups). Reduce Cost Per KM.

• Delhi NCR Network: Leverage your knowledge of Delhi NCR to manage logistics for both outward (Fertilizer) and inward (Crop Buyback) movement.

• Warehousing: insured the Correct Inventory management system with FIFO principle and ensure all the certification licenses & HSE parameters.

D. Market Linkage (The Buyback Specialist):

• Crop Procurement: Design the logistics for collecting "Buyback Crops" from farmers' doorsteps.

• Mandi Operations: Use your Delhi-NCR market connections to offload the bought-back crops at the best rates in mandis like Azadpur/Ghazipur or to institutional buyers.

E. Governance & Compliance (The "Paper Trail")

• In MSMEs, organic certifications and FCO (Fertilizer Control Order) compliance can be lost due to poor filing. The Head of Supply Chain must own the Traceability Audit.

F.Batch-Level Traceability: Responsibility for maintaining "Seed-to-Shelf" documentation to satisfy NPOP/PGS-India audits.

G.Legal Documentation: Managing Annual Maintenance Contracts (AMCs) with third-party logistics (3PL) and ensuring all transporters have valid insurance and "Pollution Under Control" (PUC) certificates to avoid transit seizures.

H.Vendor KYC: Implementing a mandatory "Vendor Onboarding Kit" (GST, MSME Certificate, Bank Mandate, and Quality Undertaking) to prevent legal/tax friction.

Financial Prudence & Cash Flow Management

• In an MSME, "Profit is Sanity, Cash is Queen." The SCM head must bridge the gap between procurement and the accounts team.

• Reconciliation Management: Weekly "Three-Way Match" (Purchase Order vs. Goods Receipt Note vs. Vendor Invoice) to ensure no overpayments.

• Credit Period Negotiation: Instead of just "squeezing margins," the goal should be to align vendor payment cycles with the company's "Order-to-Cash" cycle to maintain liquidity.

• Reverse Logistics Costing: Explicitly managing the cost of returns (damaged bags/rejected crops) which often bleeds MSME margins.

Quality Assurance (QA) at Source

• Since "Crop Mentor" is an organic brand, quality isn't just a checkbox; it's the value proposition.

• Inward Inspection SOPs: Creating simple, visual "Accept/Reject" charts for local aggregators to use during biomass/crop collection.

• Moisture & Contamination Control: Documentation of moisture levels at the time of procurement and during storage to prevent fungal growth (Aflatoxins), which is common in organic waste.

3. CANDIDATE PROFILE (Who fits?)

• The Agri-Expert: Must have 7-10 years of solid experience in Agri-Input (Fertilizer/Seeds) or Fresh Produce Supply Chain.

• NCR Knowledge: Strong understanding of the Delhi-NCR Transport & Mandi network is non-negotiable.

• Tech-Savvy: Must be comfortable implementing ERPs (Odoo/SAP) to track every truck and every bag.

• Negotiator: Someone who can squeeze margins from transporters and vendors, not someone who just signs bills.

• Education: MBA/PGDM from a reputed institute (NIAM, MANAGE, IRMA, or Tier-1 B-Schools preferred).

• Hands-on Crisis Manager: Ability to handle local disruptions (e.g., strike at Azadpur Mandi or a truck breakdown in a remote UP village) without waiting for the Founder’s intervention.

• Process Architect: Since it's an MSME, they shouldn't just use an ERP; they must have the logic to design the workflow within the ERP.

Position: Head – Supply Chain | Crop Mentor

Location: NCR / willing to travel

Reporting to: Founder

Role Overview:

Crop Mentor is building a trusted organic agri brand. The Head – Supply Chain will lead end-to-end sourcing, procurement, warehousing, quality control, logistics, and demand planning to ensure consistent supply, cost efficiency, and regulatory compliance.

Key Responsibilities:

• Develop and manage farmer & supplier network

• Ensure compliance with organic certification standards (NPOP / PGS)

• Build procurement calendar aligned with crop cycles

• Set up warehouse and storage SOPs

• Lead inventory planning and reduce wastage

• Optimize transportation cost

• Implement basic ERP/inventory system

• Build scalable supply model for e-commerce + retail

• Manage audits and quality inspections

Experience Required:

• 6–12 years in Agri / FMCG supply chain

• Experience in organic or food supply preferred

• Strong negotiation and vendor management skills

• Experience in setting up supply chain from scratch preferred

• MBA / Agri background preferred

Metric Target

Cost Efficiency Reduce Procurement & Logistics cost by 10-15% YoY

Fulfillment Rate > 98% (On-time delivery to dealers)

Compliance 100% Adherence to FCO & Organic Standards

Wastage Keep inventory wastage/shrinkage below 0.5%

3. CANDIDATE PROFILE (Who Fits?)

• Experience: 7-12 Years of solid "Ground Zero" experience in Agri-Input, Organic Food, or FMCG Supply Chain.

• NCR Knowledge: Strong understanding of the Delhi-NCR Transport & Mandi network is non-negotiable.

• Education: MBA/PGDM in Agri-Business or Supply Chain (NIAM, MANAGE, IRMA, or Tier-1 B-Schools preferred).

• Tech-Savvy: Must be comfortable implementing ERPs (Odoo/SAP) to track every truck and every bag.

• Personality: A tough negotiator who can handle transporters, vendors, and mandi agents with equal ease.

Job Type: Full-time

Pay: ₹800,000.00 - ₹1,500,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person