Health Information Management Technician

Job Announcement

Position Title: Health Information Management Technician

Department: Health Information Management

Supervised By: Health Information Management Director

Location: Alpine

Status: Non-Exempt/Hourly

Posted: April 2026

Closing Date: Until Filled

Compensation: $21.00-29.04/ Hour - DOE

Grant Funded: N/A

Hours: Full Time; Monday-Friday, 8AM-4:30PM

GENERAL STATEMENT OF RESPONSIBILITIES:

Responsible for the maintenance of all paper and electronic systems in medical, dental, and behavior health records department. Responsible for all clerical tasks, performed in health records department with regard to health record management and maintenance. Duties include assemble and analysis of patient records, organization and tracking of incomplete records to include physician notifications, supporting the coding functions, management of release of information, filing, retrieval, customer service support for the medical front office. Must be highly confidential, have sound judgment and reasoning skills. Able to navigate systems, be accountable, communicate effectively and follow through with duties. Assists the Campo Clinic as needed.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Assembles and analyzes health records in accordance with established policy. Maintains accuracy and integrity of all health records systems, electronic document management, filing, tracking of record locations and all other systems integrated into the health record department.
• Responsible for processing all requests for health information received via mail, telephone, fax, electronically, or in-person.
• Completes records for patient visits and record reviews when required for records not stored in electronic format.
• Scans various health reports into the appropriate patient files within the specified time frame.
• Responsible for complying with established policy and current consent law for the proper release of all medical records.
• Responsible for maintaining all tracking or logging systems for requests processed, electronically or manually.
• Performs analysis of outpatient records for completeness using a PC to review the electronic record/note and checks for authentication.
• Complies with responding to health information requests within time frames as per department policy.
• Coordinates with Quality Management department, the response to subpoenas within required time frames and by notification of proper parties, including supervisor if personal appearance is required.
• Assures all releases of information are handled with security and confidentiality in accordance with proper authorization from patient or legal representative.
• Maintains the necessary tracking and communication tools established to work closely with the billing department and/or management staff with regard to efficient coding management.
• Responsible for maintaining absolute confidentiality of health record for patients treated in facility and other information obtained through course of businesses, or other health issues.
• Responsible for compliance with all policies, laws and regulatory guidelines related to Indian Health Services, accreditation agencies, government, and CA State Title 22.
• Maintains confidentiality of patient’s health records and other information in accordance with privacy and security standards of the Health Insurance Portability and Accountability Act (HIPAA) and other applicable laws.
• Responsible for compliance with all established health record policies and procedures and for keeping current on revisions.
• Assists in preparing for various audits and collects electronic and chart information as requested.
• Ability to work a flexible schedule may be required based on need.
• Other duties as assigned.

QUALIFICATIONS:

Education/Experience:

Required:

• Two or more years’ experience working in the medical records field required.
• Must be proficient with computer software and technology.
• Knowledge of HIPAA regulations is required.
• Must be able to use fax, copier, and scanning machine
• Must be able to mutli-task
• Strong organizational, interpersonal and communication (both written and verbal) skills, and good phone etiquette.
• Quality Minded; motivated to seek out errors and inquire when something appears inaccurate
• Ability to work under stress with interruptions and deadlines.
• Ability to follow complex instructions.
• High energy and detail-oriented.

Preferred:

• Associates Degree in Science of Health Information Technology or Medical Record Technology preferred .
• Electronic Health Records experience strongly preferred.
• Knowledge of Release of information laws (state and federal) preferred. Able to identify appropriate release type from requests preferred.
• ICD 9 and/or 10 preferred.
• Knowledge of medical terminology preferred.
• Adobe Acrobat Professional to combine, paginate, bookmark, redact, and password protect preferred.
• Certification by the American Health Information Management Association preferred.
• Must be 18 years or older.

License: Current driver’s license required. Certifications and/or licenses appropriate to the positions required education and profession must also be valid and maintained.

Character: Applicants must have a reputation for honesty and trustworthiness. Must be responsible and able to exercise good judgment, accept administrative supervision, follow detail, including the ability to interact effectively and communicate with people in a professional and courteous manner. Must be highly confidential.

Skills: Strong team building, interpersonal, and organizational skills. Ability to establish and maintain effective peer relationships with coworkers within the Department, clinic-wide, and the public. Must be able to express ideas clearly, concisely, address audiences effectively, and exercise balanced judgment in evaluating situations and making decisions. Willing to be part of a team and cooperate in accomplishing department goals and objectives. Ability to prioritize, meet deadlines, take initiative, be proactive, and function in a rapidly changing environment. Ability to work with people of all social and ethnic backgrounds and to resolve conflicts, negotiates situations, and facilitate consensus.

Physical and Personal Requirements: Normal clinic/office environment. Sit or stand for long periods of time. Reach, bend, climb, stoop, lift up to 25 lbs. repetitive hand movement; use and view PC. Reliable transportation and car insurance as required by the state. Travel as needed.

Compliance: Each employee plays a key role in creating a compliance culture at SIHC. Employees are expected to learn and comply with all SIHC policies and procedures. One must have the ability to understand the implications and complexities of all compliance policies. Participation in all compliance training is mandatory, and generally have a heightened awareness of policies and regulations that are specific to one’s department and position. All SIHC employees are expected to report violations or suspected violations of compliance policies or regulations.

Other: Applicants must successfully pass a pre-screening, including a tuberculin skin test or x-ray and a blood/urine drug screening test. Health must be adequate to perform all duties of the position. Applicant must complete SIHC Application and Authorization Form, both must be submitted to Human Resources prior to the close date indicated.

INDIAN PREFERENCE:

INDIAN PREFERENCE: In the filling of any SIHC job vacancy, preference may be given to qualified Native American Indians, pursuant to the Indian Preference Hiring Act, 25 USC 472, unless other laws require the filling of a vacancy without regard to Indian preference (e.g. Public Law (P.L.) 94-437, “Indian Health Care Improvement Act (IHCIA). To receive Indian preference for any SIHC position, the applicant must be enrolled, or be eligible for enrollment, as an American Indian with their Tribe, or must be certified as an American Indian from the designated Tribal Representative. Applicants claiming Indian preference must attach verification of their claim to the SIHC application, including Certification of form BIA-4432, which is available from the SIHC Human Resources Department. If verification is not or cannot be verified, the applicant will not receive Indian preference for purposes of the interview.