Health Policy Firm - Practice Associate

Practice Associate
DeBrunner & Associates is a highly respected health policy consulting and advocacy firm with a specialized practice focused on serving the health care community in Pennsylvania and at the federal level. Since 1996, we’ve provided expert counsel, strategic insight, and impactful advocacy to hospitals, health systems, provider associations, long-term and acute-care providers, LIFE (PACE) organizations, behavioral health and rehabilitation providers, and biopharmaceutical companies.

Our team works at the intersection of health care and government, helping clients navigate complex Medicaid and Medicare policies, secure funding, shape regulatory outcomes, and influence policy decisions. With deep-rooted relationships across the executive and legislative branches and across party lines, we’ve earned a reputation as trusted advisors and effective advocates in Harrisburg and in Washington, D.C. This combination of state and federal expertise further enhances the firm’s ability to comprehensively understand and meaningfully shape health care policy.

We currently have an opportunity for a Practice Associate in our Harrisburg office to support professionals in both our federal and Pennsylvania practices. At DeBrunner & Associates, you’ll join a mission-driven team that helps health care organizations thrive in a complex policy environment. You’ll have the opportunity to support a team that works with top leaders in the industry, shape critical policy conversations, and make a meaningful impact on the financial health and sustainability of health care in Pennsylvania and Washington D.C.

Essential Duties and Responsibilities

• Provide administrative support to our Pennsylvania and federal policy and advocacy team and clients by formatting correspondence and other documents and spreadsheets, proofing, editing, formatting, and scanning/printing documents under time sensitive deadlines.
• Manage extensive scheduling for professionals with clients, potential clients, state and federal officials, and/or legislative offices.
• Coordinate travel arrangements as needed for Pennsylvania and federal practice teammates.
• Assist with the onboarding of new clients through the preparation of engagement materials and documents.
• Assist in the planning and coordination of association meetings or practice events with caterers, invitations, room scheduling, and preparation.
• Assist in the development of presentations to support client engagements.
• Assist in the development and execution of marketing campaigns and social media presence to support and build firm branding and awareness.
• Collect, organize and input financial expenses and activity logs for lobbying reports in partnership with other team members.
• Assist contracted vendor to support communication and reporting related to lobbying registration requirements and lobbying expenses to clients.
• Prepare and submit expense reports.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Maintain appearance and functioning of our Harrisburg office on a day-to-day basis.
• Assist with client billing and banking deposits.
• Understand client concerns, ensure clients are satisfied, and build internal and external relationships of trust and reliability.
• Adhere to firm policies, procedures, standards, and guidelines while maintaining confidentiality.
• Work independently and in collaboration with others daily within the Pennsylvania practice and the federal practice and in support of the firm’s business manager.

Opportunities for Growth: The DeBrunner Difference

DeBrunner & Associates prides itself in our ability to attract and retain highly motivated individuals who are committed to their professional development and desire to meaningfully contribute as part of a dynamic and intelligent team of caring professionals. We are intentional about creating an environment that allows individuals to showcase their skills and grow in areas and responsibilities that align with their talents. Depending on the personal interests of the successful candidate, the position of practice associate is designed to grow and support additional responsibilities as part of the legislative advocacy team or policy team. We also appreciate that you have a life outside of work, and your success at work is often tied to your ability to have flexibility in meeting your personal and family commitments. We strive to make every effort to allow you to maintain this critical balance, including hybrid work-from-home days and time off as may be reasonably requested while fulfilling job duties/responsibilities.

Required Education/Experience

• Bachelor’s Degree required, a focus in public policy, political science, communications, or related field a plus.
• A minimum of 2 years’ experience as a legal practice assistant, administrative or executive assistant or have administrative support experience in a legislative office or setting.
• Familiarity with the PA Lobbying Disclosure Act a plus.
• Ability to manage multiple reports and deadlines.
• Skilled at data entry and online filling portals.
• Strong interpersonal and communication skills necessary.
• Motivated self-starter with an ability to work in a fast-paced environment and closely collaborate with colleagues.
• Ability to work efficiently and balance assignments/workflow/calendar management from multiple professionals.
• Proficient in MS Word, Outlook, Excel, PowerPoint, and other computer and document management systems.
• Exceptional written and verbal communication, analytical, time management, and strategic thinking skills.

Pay: $1.00 - $2.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Prescription drug insurance
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 2 years (Required)
• Proficiency with Microsoft Office: 2 years (Required)

Work Location: In person