Health Services Assistant for the Federal Bureau of Prisons (BOP)

Overview
Join a dedicated healthcare team as a Health Services Assistant supporting the Federal Bureau of Prisons. In this vital role, you will provide comprehensive medical support within a secure correctional environment, ensuring timely and accurate patient care. Your expertise will help maintain high standards of health services delivery, contributing to the safety and well-being of inmates and staff alike. This position offers an exciting opportunity to apply your clinical skills in a unique setting that emphasizes security, efficiency, and compassionate care.

The work will be performed on-site in the Health Services Department at the FCC Coleman Complex located at 846 N.E. 54th Terrace Coleman, Florida 33521. The schedule will not exceed 35 hours of work per week. Employees get an unpaid half hour lunch break. Federal holidays are paid, and employees are entitled to paid time off. The job also come with health benefits.

Employees must submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates. They must also be able to operate in a correctional setting and lift at least 25 pounds (Work is mostly sedentary with some lifting of light items required)

Qualifications

Must possess an Associates Degree or Bachelor’s degree and 2+ years of relevant administrative financial experience within a healthcare or government field. Administrative experience in the healthcare field and ideally in the medical, medical finance, medical coordination of records is desirable but not required. Have a combination of specialized experience as described above and education as described above. To qualify based on education, you must submit a legible copy of transcripts from an accredited institution. A thorough knowledge of accounting principles, theories, concepts and practices, and a knowledge of data processing procedures, theories, concepts and practices, as well as a working knowledge of the necessary data processing software and hardware equipment needed to accomplish and maintain the financial reporting and accounting standards. Specialty training on how to process and certify invoices for this position will be provided by BOP staff. Bilingual oral communication skills and experience in a clinical correctional setting are desirable

Responsibilities

• Be responsible for the organization of the Health Service's Cost Center and ensure that all services and funding are by the Health Services Administrator or his/her designee.
• Keep all files in chronological order by either, request number, contractor or vendor name, and assist with preparation of procurement files on all new requests.
• Keep chronological files on all incoming and outgoing correspondence pertaining to the Department’s objectives.
• On a daily basis, keep the Cost Center up to date on information that needed to be updated into the Health Services Budgetary Log/Computer to ensure accuracy.
• Keep the cost center manager up to date of the past due, open obligations and supporting documentation for not been performed.
• Card Accruals, requested by Financial Management, for the Cost Center Manager final approval and Certification.
• Compile statistical data for the Cost Center Managers.
• Verify receipt of ordered services and supplies into stock from the Warehouse and conducts appropriate accounting process.
• Complete Qualify Assessment Reports monthly and/or quarterly.
• Submit the time sheet to the Health Services Administrator for final approval and accuracy before submitted for payment.
• After a medical claim are received from the Comprehensive Contract, determine if the financial responsibility for the payment to the provider is valid by verifying services.
• Prevent Duplicate Payments, prevent erroneous billing for services or codes not covered under Medicare.
• When the claim has passed through the review process, and turned to Finance for payment, amounts will be updated and any modifications in payments will be made via UFMS.
• Work closely with the accounting technicians, budget analyst, health assistant and cost center managers regarding obligations.
• Be responsible for preparing daily report of trips, hospitalizations and town visits to the comprehensive medical and finance.
• Analyze obligation documents to determine validity of payment vouchers and proper classification of the obligations.
• Identify in order for preparation of Modifications, Open Obligation adjustments to be reported to finance/ procurement.
• Monitor provider trends and activity for potential Fraud/Waste/Abuse. Maintain data for the Cost Center Managers.
• Computer Skills – Utilize a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy.
• Apply National Correct Coding Initiative “edits” to claims to detect possible noncompliance with Medicare regulations as trips are identified and match to a provider in the community.
• Maintain daily communication with Finance, Health Services Trip Coordinators and the Comprehensive Medical Contractor.
• Other duties related as per BOP current or future guidelines.

Pay: $23.00 - $25.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person