Healthcare Executive Assistant

Executive Assistant

About Us

South Bill Care is a Florida-based medical billing company specializing in pediatric therapy centers. We also support operations across additional business ventures, so this role requires flexibility, discretion, and a strong ability to adapt.

Position Summary

We are looking for a highly organized, proactive Executive Assistant to support the business owner across all departments and assist with operational needs across multiple businesses. This person will play a key role in helping keep billing, credentialing, authorizations, collections, accounts receivable, administrative tasks, and special projects organized and moving forward.

What This Person Needs to Have

• Strong organizational and time management skills
• Excellent follow-through and ability to manage multiple priorities
• Clear, professional written and verbal communication
• High level of discretion with sensitive business and client information
• Ability to support multiple departments and shift between tasks as needed
• Positive attitude, initiative, and problem-solving skills
• Strong customer service mindset
• Comfort learning new systems and processes quickly
• Ability to track deadlines, follow up consistently, and help create structure
• Dependable, resourceful, and able to work independently

Preferred Experience

• Experience supporting an owner, executive, or leadership team
• Background in healthcare, medical billing, credentialing, operations, or administrative support is a plus
• Experience working across multiple departments or businesses
• Familiarity with Microsoft Teams, Monday.com, and general office systems

Key Responsibilities

• Provide support across all departments, including billing, credentialing, authorizations, collections, and accounts receivable
• Assist with administrative and operational tasks across other business ventures as needed
• Manage calendar, scheduling, meetings, and follow-up items
• Help organize emails, documents, reports, and internal communications
• Track priorities, deadlines, and outstanding tasks across teams
• Support special projects and help improve day-to-day organization
• Coordinate with staff, clients, vendors, and partners professionally
• Handle confidential information with professionalism and care

Ideal Candidate

The ideal candidate is dependable, flexible, organized, and calm under pressure. They should be comfortable wearing many hats, supporting different departments, and helping bring structure to a growing group of businesses.

To Apply

Please send your resume and a short note explaining your relevant experience and why you would be a strong fit for this role.

Background check required/ benefits after probation period.

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person