Heavy duty truck shop secretary.

Job Summary
We are seeking an energetic and detail-oriented Heavy Duty Truck Shop Secretary to join our dynamic team. In this vital role, you will serve as the central point of contact for the shop, managing administrative tasks, coordinating communication, and supporting daily operations. Your proactive approach and organizational skills will ensure the smooth flow of information and efficient workflow within the shop environment. This paid position offers an excellent opportunity for individuals with strong office management experience who thrive in a fast-paced setting and are eager to contribute to a thriving transportation operation.

Responsibilities

• Greet visitors, vendors, and team members at the front desk with professionalism and courtesy, ensuring a positive first impression.
• Manage multi-line phone systems, directing calls accurately and providing exceptional customer support.
• Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools, ensuring easy retrieval of documents.
• Handle data entry tasks such as invoicing, parts ordering, and inventory updates using software.
• Assist with clerical duties including proofreading documents, preparing reports, and managing correspondence.
• Support office management functions by maintaining supplies, overseeing office equipment, and ensuring a clean and organized workspace.

Qualifications

• Proven office experience with strong clerical skills including filing, data entry, and proofreading.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Strong phone etiquette skills with experience managing multi-line phone systems; bilingual abilities are a plus.
• Demonstrated customer service skills with a friendly and professional demeanor.
• Prior experience in administrative support roles such as dental or medical receptionist or personal assistant is beneficial.
• Ability to handle confidential information discreetly while maintaining accuracy in data entry and record keeping. Join us as a Heavy Duty Truck Shop Secretary to be part of a dedicated team committed to operational excellence! Your enthusiasm for organization combined with your exceptional communication skills will make a meaningful impact on our daily operations while providing valuable support to our shop professionals.

Pay: $20.00 - $24.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person