High School Bookkeeper (12 Month) - 26/27 SY

The School Bookkeeper ensures accurate accounting records for receipts and disbursements within an assigned school or office. The School Bookkeeper is a vital member of the school's financial team, ensuring accurate and timely financial records. This position handles various financial transactions, manages school budgets, and generates reports to support school administration.

Essential Job Functions:

• Maintains complete records of all financial transactions to include all of Accounts Receivable and Accounts Payable for all student accounts and athletic accounts.
• Reconfiles monthly invoices from transportation for all sporting events and bus trips.
• Maintains financial filing system and records within an online payment portal (Square).
• Maintains all employee credit cards and reconciles the statements monthly.
• Assists in tracing errors and records adjustments to correct charges or credits posted to incorrect accounts.
• Supports ticket sales on GOFAN; enters automatic deposits into SCO.
• Reconciles checkbook and bank statements; checks and balances cash and negotiable instruments against receipted copies of bills.
• Posts requisitions, receipts, and disbursement information to appropriate ledger
• Maintains records, inventories, and other departmental reports; prepares, maintains and files purchase orders.
• Proofreads reports for accuracy and conformity to School Board policy; consults management when an error or discrepancy is spotted.
• Monitors and reports financial information to the supervisor.
• Prepares financial records for annual audits.
• Communicates with vendors to secure and maintain supplies and equipment.
• Supports the maintenance of a functional office environment; oversees the functionality of copy machines and makes calls for service and supplies when necessary.

Click here to read the full job description for this role.

Education and Experience:

Required

• High School Diploma or GED
• Five (5) years of experience in bookkeeping or administrative setting, ideally within the Education industry

Preferred

• Associate’s Degree in Accounting, Business Administration or related field

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

So what sets us apart? Choosing SCPS means joining a highly collaborative team of professionals who inspire, challenge and support one another to be their very best everyday. As a team member, you become part of something much bigger - Your success directly influences our student's success. Here, YOU make a difference.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools and our teams, please visit our website at https://www.spotsylvania.k12.va.us/.

Employment Terms: Employment may be offered as a 12-Month (243 Day) contract, at a minimum of 7.5 hours worked per day. This position is evaluated annually.

Benefits Eligibility: Eligible

Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.

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Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.