High School Library Secretary (10 Month) - 26/27SY

*Advertised salaries are reflective of the 2025-2026 School Year and will be updated after 2026-2027 School Year budget approval.*

The Library Secretary provides secretarial support in an office environment. As a member of the school’s administrative support team, this role may also assist with any projects or tasks related to the goals, objectives and programs of the building or department assigned.

Essential Job Functions:

Library:

• Maintains consistency of the library program, in the absence of the Librarian
• Manages day-to-day operations of the circulation desk
• • Ensures patron information is current in the circulation system; ensures patron privacy
  • Processes electronic payment to update the student’s library account
  • Collects, check-in, sort and shelve returned books; processes new materials and enters them into the system
  • Maintains appearance of both circulation desk and overall library environment
• Maintains patron records and lists of overdue accounts through the use of a library management system to enhance library services to meet school needs; tracks lost and overdue books through reporting
• Monitors student behavior in the library, providing discipline as necessary
• Supports teachers and staff with lamination needs; troubleshoots lamination equipment when necessary
• Manages the Interlibrary Loan (ILL) process
• Supports inventory and procurement of new and replacement resources; recommends new and replacement titles for purchase
• Supports inventory management of library supplies and resources; assists the Librarian with weeding and repairing damaged books as necessary
• Creates displays that promote literature and literacy, and assists with readers advisory services
• Builds relationships with patrons to ensure the library program meets the needs of all
• visitors
• Remains current with technology provided by Library Services and supports patrons in using them; provides first level support for troubleshooting Library Services related technology problems
• Trains and monitors library student aides, when necessary
• Attends professional development as available or requested
• Provides task progress updates to Librarian; performs other duties as assigned as they relate to supporting the library program

General:

• Maintains excellent customer service while managing the flow of students, staff and parents through a bustling counseling office in a thoughtful and courteous manner
• Updates and maintains student record management system; maintains accurate sign-in book for visitors of a specified department
• Organizes the flow of correspondence and other pertinent data, establishes and maintains a filing system that provides for the efficient operation of the department while maintaining confidentiality
• Processes and completes records requests from other schools/institutions in a complete and timely manner
• Prepares (organizes, packages, labels) for the transfer of files between departments/offices.
• Serves as back-up to other department secretaries as necessary
• Performs other duties as assigned by School Administration

Click here to read the full job description for this role.

Education and Experience:

Required

• High School Diploma or GED
• Two (2) years of experience in an administrative role, ideally within the Education industry

Preferred

• Associate’s Degree in Business Administration or related field

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools, please visit our website at https://www.spotsylvania.k12.va.us/.

Employment Terms: Employment may be offered as a 10-Month (190 Day) contract, at a minimum of 7.5 hours worked per day. This position is evaluated annually.

Benefits Eligibility: Eligble

Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.

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Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.