Historical Commission Coordinator (Part-time)

Description

Summary: Responsible for the efficient management and preservation of local government records and Historical information.

Duties & Responsibilities

Essential Job Functions: Performs and assists in administrative duties for the Jefferson County Historical Commission members; greets and assists visitors; answers incoming telephone calls; opens and distributes mail; assists and guides persons researching County records; maintains Historical Commission files, library, archives, and computer database; prepares the Commission Structure section for annual report; coordinates preparation of the marker application process, keeps files of markers and assists in marker dedications; coordinates the Distinguished Service Award material for mailing to the Texas Historical Commission; assists in arranging meetings, preparing agendas and recording minutes of meetings for the Historical Commission; assists with record keeping of the budget and expenses of the Historical Commission; assists in compiling quarterly newsletter, printing and mailing out; prepares news releases; checks newspapers for articles concerning the Historical Commission or items of historical interest; works with other historical/heritage groups in the area; attends Commissioners’ Court when items on agenda pertain to the Historical Commission or any historical or records preservation; Works with county departments to arrange historical marker installations and other oversight of historical county assets; Assists in organizing public events such as workshops, cemetery tours, and walking tours. Regular and predictable attendance is an essential function of this position.

Other Job Functions: May attend the Texas Historical Commission annual conference and local government records preservation seminars. Perform other job related duties as directed.

NOTE: The above describes the general nature and level of work being performed by employees holding this position. This is not intended to be an exhaustive list of all duties and responsibilities required nor are all duties listed necessarily performed by any one employee so classified.

Education & Experience

Education & Experience: High school diploma or GED; 6 months to 1 year experience in general office work including computer experience; experience dealing with historical information preferred.

Specialized Requirements: Subject to comprehensive background check.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities: Knowledge of accepted office practices and procedures; excellent verbal and written communication skills; excellent interpersonal skills to deal effectively with the Historical Commission, all levels of employees, elected officials and the general public; typing and personal computer skills; excellent organizational and record keeping skills; ability to manage routine office details and make effective administrative decisions; ability to work with little or no supervision; knowledge of By-Laws of the Historical Commission; knowledge of the Texas Local Government Records Law and Texas Preservation Handbook; knowledge of Texas and local history as well as state and local resources for historical research; knowledge of records management laws.

Work Situations/Demands/Efforts: Job requires organizing; prioritizing; accuracy and attention to detail; working alone and as part of a group; possible out-of-town travel to attend conferences.

Working Conditions: Work is performed in a climate controlled office environment which is readily accessible to the general public as well as other employees. Must be available to work flexible part-time hours, which may include weekends or evenings for special events. Not to exceed 28 hours per week.

Physical Requirements: Job duties require frequent walking, lifting and carrying objects up to 25 lbs.

Jefferson County is an equal opportunity employer. The County does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status (disabled), genetic information, sexual orientation, gender identity or expression, or political affiliation in employment or the provision of services. To request a reasonable accommodation or other assistance, contact a Human Resources representative at (409) 839-2391, or for the hearing impaired, through RELAY Texas at 1-800-735-2989 or mail your request to 1225 Pearl St., Suite 201 Beaumont, Texas 77701.

Regular part-time employees contribute to our employee retirement plan, through the Texas County and District Retirement System or TCDRS. Part-time employees are not eligible for medical, dental, or vision coverage.