HME Contract Specialist

Job Overview

We are looking for an experienced HME Contract Specialist to manage the full contract lifecycle for Heavy Mobile Equipment (HME)–related agreements. This role is responsible for contract development, negotiation, administration, compliance, and performance management across equipment supply, parts, services, and support contracts.

The successful candidate will play a key role in protecting commercial interests, ensuring compliance with contractual and legal requirements, and supporting operational and project delivery objectives.

Key ResponsibilitiesContract Development & Tender Management

• Review scopes of work and contract conditions to prepare comprehensive tender packages
• Coordinate tender issuance and manage commercial and technical evaluations
• Lead commercial and contractual negotiations to ensure risk mitigation and value optimization
• Prepare contract award recommendations and business cases for approvals
• Develop total cost of ownership (TCO) models and scenario analyses
• Support sourcing of ancillary equipment, parts, and services related to HME operations
• Assist with urgent or unplanned site sourcing requirements
• Maintain the HME contract register and manage replacement of expiring contracts

Contract Administration & Compliance

• Administer contracts post-award, including claims, variations, and extensions of time
• Monitor contractor compliance with contractual, insurance, and security requirements
• Ensure all contract documentation is properly maintained and stored
• Review, verify, and implement contractual amendments and scope changes
• Advise stakeholders on contractual breaches or non-compliance
• Verify labour, parts, rebates, and discounts to ensure effective cost recovery
• Ensure compliance with contractual KPIs, deliverables, and agreed terms
• Align regional contract terms with applicable global framework agreements

Risk Management & Issue Resolution

• Identify and manage commercial and contractual risks proactively
• Support resolution of disputes, claims, and performance issues
• Liaise with legal advisors on complex contractual matters when required

Financial Oversight & Cost Control

• Review and verify supplier price escalation and adjustment requests
• Negotiate and implement approved price escalations
• Ensure purchase orders and invoices align with contractual scope
• Monitor and report contract spend history and cost trends
• Track market indices relevant to contractual pricing mechanisms

Contractor Performance & Supplier Management

• Lead contractor progress meetings and issue formal meeting minutes
• Monitor contractor performance using KPIs and stakeholder feedback
• Facilitate quarterly and annual Tier-1 supplier reviews
• Develop and maintain supplier KPI dashboards and performance reports
• Manage global and regional supplier databases

Continuous Improvement

• Support continuous improvement initiatives within contract management processes
• Identify root causes of recurring issues and recommend corrective actions
• Structure complex or unstructured contract data into clear reports and insights

Qualifications & Experience

• Bachelor’s degree or diploma in Business Administration, Supply Chain, Engineering, Quantity Surveying, Construction Management, or Cost Engineering
• 5–7 years of experience in contract management or administration
• Experience within mining, engineering, maintenance, or equipment supply environments preferred
• Strong experience with equipment supply and support contracts (e.g., VMI, LCC, MARC, MOS, LPP)
• Proven experience in contract drafting, negotiation, claims management, and variations
• Exposure to both site-based and head-office contract administration
• Experience working within supply chain or commercial functions

Skills & Competencies

• Strong knowledge of contract law and commercial contracting practices
• Excellent negotiation, analytical, and financial management skills
• Ability to draft, interpret, and manage complex contract documents
• High attention to detail, accuracy, and compliance
• Strong stakeholder engagement and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, solution-oriented, and results-driven mindset
• High level of integrity and professional judgment
• Proficiency in Microsoft Office; experience with SAP or contract management systems is an advantage