HOA Property Manager

We are a San Fernando Valley-based property management firm specializing in the management of condominiums, townhouses, and PUD communities. We are looking for an EXPERIENCED property manager to handle an existing portfolio of properties.

Responsibilities:

Day-to-day management of a portfolio of properties, including:

• Conduct regular monthly inspections and document the condition of all properties
• Identify & determine necessary maintenance/repair work to be performed
• Calendar & schedule regular maintenance
• Create a scope of work for bidding projects/repairs and vet appropriate vendors
• Solicit bids/estimates for work then organize and present to the Board for approval
• Evaluate performance and price of vendors for a well maintained and efficient property
• Perform post-project inspections for large repair projects and capital improvement projects
• Assist with Board election procedure (i.e. sourcing an election service to act as Inspector of Elections)
• Execute balloting/voting procedures for Special Assessments

Communicate with the Board of Directors

• Prepare ‘Board Packs’ for use at meetings
• Attend periodic evening Board meetings (either quarterly or monthly)
• Take & transcribe meeting minutes if asked by the Board
• Respond to Board e-mails/requests
• Assist Board in the running of Board meetings
• Advise the Board on various items including CA Civil Code and the Davis Stirling Act to ensure compliance
• Liaison between Board and legal counsel to address lawsuits/legal matters involving the HOA

Communicate with Homeowners

• Respond to all homeowner inquiries/requests (via email & phone) within 24 hours; typically involving maintenance, repairs, water intrusion emergencies
• Address task requests by presenting efficient solutions and executing them
• Compose letters, memos, and notices concerning relevant HOA matters
• Compose warning and hearing notices regarding alleged violations
• Review and decipher HOA governing documents to clarify homeowner questions and help settle minor disputes between homeowners and the HOA

Skills, Abilities and Background:

• Minimum of three (3) years of HOA management experience
• Knowledge of the Davis Stirling Act & CA Civil Code
• Associates degree minimum / Bachelor's degree preferred
• Must have certification in HOA management (CCAM, CMCA, AMS or PCAM)
• MS Office proficient
• Google Suite proficient
• Excellent multi-tasker
• Excellent written and verbal communication skills
• Excellent execution & follow-through
• Organized and detail-oriented
• Basic understanding of financials/budgets/ledgers
• Positive & upbeat attitude
• Honest
• NO DRAMA

The position is hectic and demanding and there is never a dull moment! Our ideal candidate has thick skin, patience, and the ability to communicate effectively & efficiently with a variety of different personality types. Above all, for a portfolio manager to be successful, he/she must enjoy the daily grind and genuinely care about the residents living in the communities we manage.

We are a rapidly growing company with various opportunities for advancement. The work environment is professional, positive, and energetic. Compensation is based upon the candidate's experience and the size of the portfolio carried. A company health plan is also provided.

Pay: $68,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program

Work Location: Hybrid remote in Encino, CA 91436