Home Care Administrative Coordinator / Care Supervisor

About Us
Gima Cares is a home care agency based in Seattle that provides compassionate, high-quality in-home support to seniors and individuals who need assistance with daily living. Our caregivers support clients with companionship, mobility assistance, and personal care while maintaining dignity and independence.

We are looking for a detail-oriented and organized Administrative Coordinator / Care Supervisor to support our operations. This role is ideal for someone who enjoys coordinating care services, communicating with healthcare professionals, and ensuring documentation and caregiver onboarding are handled professionally.

Position Overview

The Administrative Coordinator will play a key role in supporting day-to-day agency operations, acting as a communication bridge between caregivers, case managers, and client families while ensuring all documentation and onboarding processes are completed accurately.

This role requires someone who is organized, proactive, and comfortable managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

Care Coordination

• Communicate with case managers, social workers, and client families regarding care updates and scheduling
• Coordinate caregiver assignments and ensure coverage for client shifts
• Assist with client intake and service coordination

Caregiver Onboarding & Compliance

• Assist with onboarding new caregivers
• Collect and organize required documentation (background checks, certifications, training records)
• Maintain accurate caregiver files according to agency policies

Documentation & Record Keeping

• Maintain client and caregiver records
• Assist with care plans, service agreements, and documentation updates
• Ensure shift notes and documentation are completed and submitted properly
• Organize administrative records for compliance and audits

Communication & Administrative Support

• Serve as a point of contact for caregivers regarding scheduling and documentation
• Respond to emails and phone inquiries from families and referral partners
• Support the agency owner with operational tasks as needed

Qualifications

• Experience in home care, healthcare administration, or caregiver supervision preferred
• Strong organizational and communication skills
• Ability to manage multiple tasks and maintain accurate documentation
• Comfortable communicating with healthcare professionals and families
• Basic computer skills (email, scheduling systems, documentation platforms)
• Detail-oriented and reliable

Preferred Experience

• Home care agency experience
• Caregiver scheduling or coordination
• Knowledge of basic home care documentation or care plans

If you're ready to make a meaningful impact through your work, we invite you to apply for the Administrative Assistant position at Gima Cares Home Care today! Join us in creating compassionate connections that matter.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Work Location: Hybrid remote in Mill Creek, WA 98012