Home Energy Administrative Assistant

Job Description:
Halco Home Solutions is seeking a detail-oriented and organized Home Energy Administrative Assistant to support our growing team. This role is essential in ensuring smooth day-to-day operations, with a focus on job costing, invoicing, and scheduling. The ideal candidate is analytical, customer-focused, and comfortable working with computers and administrative systems.

Key Responsibilities:

• Perform job costing and track project expenses accurately
• Prepare and process invoices in a timely manner
• Coordinate and manage scheduling for projects and team members
• Provide excellent customer service, responding to inquiries and resolving issues
• Maintain organized records and documentation
• Assist with general administrative tasks as needed

Qualifications:

• Strong organizational skills and attention to detail
• Excellent analytical and problem-solving abilities
• Customer service experience with strong communication skills
• Proficiency with computers and common office software
• Ability to multitask and work in a fast-paced environment

Preferred (but not required):

• Experience in the home energy, construction, or service industry
• Familiarity with job costing or scheduling software

Work Location & Flexibility:
This position is based on-site in Phelps, NY during the initial training period. Remote work may be considered after training is successfully completed and once the employee demonstrates strong self-direction, reliability, and motivation.

About Halco Home Solutions:
Halco Home Solutions is a trusted leader in home energy services, dedicated to improving comfort, efficiency, and sustainability for homeowners. With decades of experience, we specialize in energy audits, insulation, heating and cooling solutions, and whole-home performance upgrades. Our team is committed to delivering high-quality service, innovative solutions, and an outstanding customer experience. We take pride in fostering a supportive work environment where employees can grow, develop their skills, and make a meaningful impact in the communities we serve.

Benefits:

Time Off & Holidays

• 6 paid holidays annually: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas
• Paid sick/personal time (56+ hours accrued annually)
• Paid vacation time:
• 40 hours after 1st year
• 80 hours at 3 years
• 120 hours at 5 years
• Vacation buyback program (sell unused time at full rate)

Health & Insurance

• 3 health insurance plan options (high deductible, mid deductible, traditional copay)
• Dental & vision coverage
• $25,000 term life insurance (day 1)
• $10,000 whole life insurance (day 1)
• Additional life insurance options available
• Flexible health spending plan
• Short- and long-term disability (income protection in case of injury)
• Parental leave

Financial & Perks

• 401(k) with 100% company match up to 4%
• Gym membership
• Annual birthday bonus
• Employee gas card (if applicable)
• Company phone and tablet (if applicable)

Why Halco?
Join a company that invests in you. At Halco Home Solutions, we offer stability, growth opportunities, and a team-first culture where your work truly matters. You’ll be part of a respected, established company that values hard work, supports your development, and recognizes your contributions. If you’re looking for more than just a job—a place to build a career—Halco is the place for you.

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person