Home Visiting Data Manager

MECA Therapies is looking for a Home Visiting Data Manager to join our professional team.

MECA Therapies is the largest pediatric rehabilitation provider in the state of New Mexico. Our mission is to strive every day to ensure that our families and their children have access to the highest quality of care in the communities we serve.

Company Overview

MECA Therapies has been serving New Mexico families for more than 25 years, providing early intervention, pediatric therapy, home visiting, and family support services across the state. With a commitment to high-quality care, family-centered practice, and culturally responsive services, MECA continues to expand its programs to meet the needs of communities statewide. Our teams are composed of dedicated professionals who believe in strengthening families, supporting early childhood development, and improving outcomes for children and caregivers.

Position Description

The Home Visiting Data Manager plays a critical role in supporting MECA Therapies’ Home Visiting Program by overseeing all data, reporting, billing, and compliance functions. This position ensures data accuracy, timely reporting, and adherence to state, Medicaid, and Parents as Teachers (PAT) requirements. The Data Manager collaborates closely with the Home Visiting Director, Regional Directors, Home Visiting Managers, Parent Educators, and the UNM Home Visiting database team to uphold data integrity, support program operations, and maintain compliance across all MECA Home Visiting regions.

This position requires strong analytical skills, advanced Excel proficiency, knowledge of Medicaid billing requirements, and the ability to manage multiple reporting and billing cycles. Occasional travel throughout New Mexico may be required to provide training and technical assistance to staff in various MECA Home Visiting regions.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the knowledge, skill, and ability needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Associate’s or Bachelor’s degree in data management, business, social services, public health, or related field (preferred).
• Minimum of two years of experience working with data systems, reporting, or billing functions.
• Experience in home visiting, early childhood, healthcare, or Medicaid billing strongly preferred.
• Advanced proficiency in Microsoft Excel, including formulas, data validation, pivot tables, and reporting tools.
• Intermediate to advanced knowledge of Medicaid billing processes, codes, and documentation requirements.

General Requirements

• Strong analytical, problem-solving, and critical-thinking skills.
• Proficiency with database platforms, electronic documentation, and reporting systems.
• Excellent attention to detail and accuracy in data entry and data management.
• Ability to work with confidential information and maintain strict confidentiality.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively across multiple regions and teams.
• Strong organizational and time-management skills, with the ability to manage multiple deadlines.
• Professionalism, reliability, and effective teamwork.
• Valid driver’s license and reliable transportation for occasional travel.

ESSENTIAL DUTIES

Data Reporting & Compliance

• Generate, analyze, and distribute required daily, weekly, monthly, quarterly, and annual reports for Home Visiting program performance and compliance.
• Ensure data accuracy and adherence to ECECD, Medicaid, MECA, and PAT fidelity requirements.
• Conduct ongoing data quality checks to ensure completeness, accuracy, and consistency.
• Communicate trends, discrepancies, and corrective actions to the Home Visiting Director.
• Ensure that all data-related tasks align with state standards, MECA policies, and home visiting program guidelines.

Billing & Invoicing

• Complete and submit all Home Visiting invoices in accordance with ECECD and Medicaid billing requirements.
• Maintain and apply up-to-date knowledge of Medicaid billing codes, service types, and regulations specific to home visiting services.
• Audit all documentation to ensure accuracy prior to billing submission.
• Prepare, batch, and submit weekly claims.
• Resolve billing discrepancies, rejections, and errors in collaboration with the billing team.
• Communicate with Home Visiting staff to ensure complete and accurate service documentation.

Database Management

• Maintain a strong partnership with the UNM Home Visiting database team to implement updates and maintain expertise in database usage.
• Ensure staff across all regions enter and maintain accurate, timely data.
• Enter onboarding staff training records, education credentials, and annual updates within the UNM database.
• Provide troubleshooting, technical support, and guidance to staff regarding database use and data entry.
• Train new HV Managers and Parent Educators on data reporting, documentation protocols, and database systems.
• Provide immediate corrective training when discrepancies or data errors are identified.

Program Support & Collaboration

• Collaborate with Home Visiting leadership and internal data analysts to ensure reporting aligns with program goals, fidelity standards, CQI initiatives, and deliverables.
• Assist in preparing data summaries, dashboard reports, audit materials, and presentations for leadership and funders.
• Participate in internal meetings, ECECD data meetings, and required trainings.
• Provide timely communication to all Home Visiting staff regarding data timelines, expectations, and deadlines.
• Travel to MECA Home Visiting regions across New Mexico to provide on-site training and technical assistance as needed.

Data Integrity & Documentation

• Ensure all required Home Visiting data is entered correctly in the UNM Home Visiting Database, Falling Colors, and other reporting platforms.
• Generate regular data accuracy reports to monitor ongoing compliance.
• Maintain active/inactive client lists and ensure timely closure of client files.
• Ensure documentation clearly supports service delivery, missed visits, and program requirements.

Staff Training & Development

• Provide ongoing training to Home Visiting Managers and Parent Educators regarding data entry, documentation expectations, and reporting requirements.
• Support continuous quality improvement by identifying training needs and providing follow-up support.
• Ensure new staff receive complete onboarding training for all Home Visiting data systems.