HR / ACCOUNTS ASSISTANT

Job Summary

We are seeking a detail-oriented and reliable HR / Accounts Assistant to support daily accounting operations and basic human resources functions. The ideal candidate will assist in financial record-keeping, reconciliations, administrative tasks, and HR coordination to ensure smooth office operations.

Key Responsibilities

Accounting & Finance Duties

• Sales & System Linking

• Link Liberty activity to QuickBooks (QB Link).

• Generate and maintain daily Liberty sales reports.

• Record and update daily sales, invoices, receipts, and supporting documents (e.g., DHL, Quiqup delivery proofs).

• Payment Reconciliation

• Track and reconcile Tabby, Stripe, and card payments (Geidea Network).

• Save, monitor, and verify daily transactions using Excel.

• Ensure consistency between payment records and sales invoices.

• Accounts Payable & Receivable

• Assist in checking and processing consignor payables.

• Monitor receivables and follow up on outstanding balances when required.

• Bank Reconciliation

• Assist in reconciling bank statements with system records.

• Ensure all expenses and transactions are accurately recorded.

• Expense Monitoring

• Track company expenses and ensure timely submission of receipts and invoices.

• Properly record, file, and organize all expense-related documents.

• Data Entry

• Accurately input financial data (expenses, payments, bank entries) into accounting software.

• Maintain updated and well-organized financial records.

Human Resources (HR) Duties

• Assist with HR documentation, including employee files, contracts, and records.

• Support onboarding and offboarding processes (document collection, coordination, filing).

• Maintain and update employee attendance, leave records, and HR databases.

• Assist in preparing HR reports and internal communications.

• Coordinate with employees regarding HR-related requirements and documentation.

• Support HR in compliance with company policies and basic labor requirements.

Administrative & Coordination Duties

• Provide general administrative support, including filing, scanning, and organizing documents.

• Coordinate with internal departments and external vendors to resolve financial or documentation discrepancies.

• Handle email correspondence related to accounting and HR matters.

• Perform other duties as assigned by management.

Qualifications & Skills

• Basic knowledge of accounting principles and HR administration.

• Experience with QuickBooks, Excel, and basic accounting systems is an advantage.

• Strong attention to detail and organizational skills.

• Ability to handle confidential information with discretion.

• Good communication and coordination skills.

• Ability to multitask and meet deadlines.