HR & Admin Assistant

Location: Al Khobar, Saudi Arabia

Role Type: Full-time

Eligibility: Saudi Nationals Only

Role Summary

We are looking for a proactive and detail-oriented HR & Admin Assistant to join our team in Al Khobar. This role is ideal for a tech-savvy Saudi professional who excels in navigating government platforms and provides seamless administrative support. The successful candidate will be the backbone of our HR operations, ensuring full compliance with local regulations while supporting the daily needs of our growing office.

Key Responsibilities

• Government Relations & Compliance:

Manage and maintain all company records on Saudi government portals, including GOSI, Muqeem, Qiwa, and Mudad.

Ensure timely processing of visas, work permits, and social insurance updates in compliance with Saudi Labor Law.

Stay updated on new government regulations and implement necessary changes within the organization.

• Meeting Coordination & Support (New):

Assist in organizing and facilitating daily morning meetings and weekly team meetings.

Coordinate meeting schedules, prepare agendas, and ensure all necessary presentation materials or equipment are ready.

Record meeting minutes and track the progress of action items to ensure follow-through.

• HR Administration:

Assist in the preparation and maintenance of employee files, contracts, and internal documentation.

Support the end-to-end employee lifecycle, from onboarding new hires to processing exit formalities.

Handle daily HR inquiries and maintain accurate attendance and leave records.

• Office Operations & Flexibility:

Provide general administrative support to ensure smooth office operations.

Demonstrate high operational flexibility, taking on ad-hoc tasks and special projects as the business evolves.

• Reporting & Documentation:

Utilize Microsoft Office Suite to generate weekly/monthly HR reports and professional presentations.

Ensure all physical and digital filing systems are organized and secure.

Requirements & Qualifications

Expertise in Portals: Proven experience and deep familiarity with Saudi government electronic services (Muqeem, Qiwa, GOSI, Mudad, etc.) is essential.

Tech-Savvy: Highly proficient in Microsoft Office Suite (Advanced Excel skills are a plus, along with Word and Outlook).

Communication:Fluency in English and Arabic (both written and spoken) is required to interact with diverse stakeholders and government entities.

Adaptability: A "can-do" attitude with the ability to pivot between tasks in a fast-paced environment.

Professionalism: Strong sense of confidentiality and integrity when handling sensitive employee information.

How to Apply:

If you meet these requirements and are ready for a new challenge, please send your CV to ksahr@fudaenergy.com with the subject line "HR & Admin Assistant - Al Khobar" or apply directly via this post!

Job Type: Full-time

Work Location: In person