HR & Admin Associate

Job Title – Human Resource & Administration Associate

Summary

Gunpowder Restaurant is an equal opportunity employer. The Human Resource & Administration Associate at Gunpowder Restaurant, ensures compliance to various statutory requirements and in administration of operations. Responsibilities encompass a wide range of administrative tasks, including the maintenance of all documentation related to statutory compliances, the management of rental agreements, staff onboarding, attendance tracking, and payroll-related processes.

Responsibilities

Employee Relations:

Act as a mediator in employee conflicts and facilitate resolution.

Promote a positive and inclusive workplace culture that values diversity and teamwork.

Employee Performance Management:

Implement and manage an effective performance appraisal system.

Monitor and evaluate employee performance regularly, providing constructive feedback.

Collaborate with department managers to identify training needs and development opportunities.

Employee Discipline and Documentation:

Initiate and oversee the documentation of employee performance and disciplinary actions.

Ensure compliance with company policies and Indian labour laws.

Conduct investigations into employee misconduct or policy violations and recommend appropriate actions.

Accommodation Monitoring:

Oversee company-provided employee accommodation facilities.

Address accommodation-related concerns and coordinate with relevant stakeholders to ensure a comfortable living environment for employees.

Compliance Training on Personal Hygiene Standards:

Develop and conduct training programs on personal hygiene standards in compliance with industry regulations.

Regularly update and reinforce hygiene protocols to ensure the health and safety of employees and customers.

Attendance & Payroll Processing:

Monitor staff attendance using biometric systems and attendance register maintained at operations venue.

Maintain accurate and up-to-date staff attendance records.

Use attendance data to generate payroll-related information.

Track, approve or reject leave application in consultations with various managers, proprietor, and consultant.

Collaborate with auditors to collect and transmit all necessary information required for payroll processing.

Update payroll consultants with documentation needed for statutory deductions and benefits.

Recruitment & Onboarding:

Monitor staff attrition and liaise with hiring partners and online portals to secure talent for operations.

Conduct preliminary interviews and follow – up candidates to create a final shortlist for open positions.

Generate and issue joining letters to new staff.

Collate all required documentation from new employees.

Pursue and coordinate police verifications as per local regulations.

Pursue completion of health card of all new hires and periodic update of existing employees.

Create and maintain individual folders for all employees and file all related / generated documentation.

Rental Agreements and Accommodations:

Oversee and manage rental agreements for staff accommodations and operational premises.

Conduct routine inspections of staff accommodations to ensure they meet established standards.

Ensure that all documentation including agreements with regards to rentals are maintained

Routine periodic audit of all assets of the company allocated to staff accommodations.

Liaise with accommodation owners to generate feedback and goodwill

Data and reporting:

Maintain statistics of all assigned functions

Create weekly and monthly reports on administrative activities.

Statutory Compliance:

Maintain and update all documentation related to licenses and certifications required for restaurant operations.

Ensure compliance with all statutory regulations and liaise with government authorities as necessary.

Pursue and obtain clearances from the local Panchayat for various restaurant-related activities.

Maintain all records and documentation related health and sanitation clearances.

Maintain all records and documentation related fire and safety.

Ensure that all documentation needed for financial institutions are filed and transmitted.

Travel Coordination

Arrange and coordinate travel of all new hires, visitors, and contractors.

Liaise with accounting to ensure that payment for travel is settled promptly.

Qualifications:

Bachelor’s degree in business administration, Human Resources, or a related field (preferred).

Proven experience in administration or a related role, with a strong understanding of statutory compliances and documentation.

Exceptional organizational and time-management skills.

Strong attention to detail and accuracy.

Excellent communication and interpersonal skills.

Proficiency in using relevant software and tools for documentation and data management.

Reports to – Proprietor, Independent Consultant, Investors, Auditors

Responsible for – All operations and office staff for record management

Collaborates with – Storeroom Manager for procurement, Accounts for settlement and release of funds.

Job Types: Full-time, Permanent

Pay: ₹16,000.00 - ₹22,000.00 per month

Benefits:

• Food provided
• Provident Fund

Ability to commute/relocate:

• Assagao, Goa: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• HR: 1 year (Required)
• total work: 1 year (Required)

Language:

• English (Required)

Work Location: In person